Office & Warehouse Operations Associate

About the Role

VetNova Animal Health is seeking a versatile and practical Office & Warehouse Operations Associate to join their team. This role is ideal for someone motivated by a startup environment and variety, balancing hands-on warehouse tasks with administrative support and coordination with their headquarters in Spain.

Key Responsibilities

Administration & Office

• Manage invoicing, purchase orders, and collections.
• Provide support for office budgeting and expense tracking.
• Handle phone calls, emails, and visitors.
• Ensure office supplies are consistently stocked.
• Prepare and learn to analyze sales reports and other strategic documents.
• Assist with the implementation of personnel management and HR practices.

Warehouse Operations & Logistics Management

• Prepare domestic and international orders.
• Manage the full product lifecycle: receiving, optimized storage, and order fulfillment in a safe and efficient manner.
• Conduct regular inventory audits and ensure adequate stock levels.
• Manage the procurement of specialized materials such as labels, warehouse supplies, and product-related materials.
• Maintain a clean and organized warehouse, ensuring compliance with all applicable safety regulations.

International Support & Coordination

• Coordinate and ensure administrative processes accurately and efficiently comply with international shipments.
• Act as the key link between headquarters in Spain, the International Department, and the Domestic office.
• Serve as the primary point of contact with the IT team to ensure technological alignment and the proper functioning of digital tools.

Requirements & Tech Stack

• English and Spanish fluency.

Qualifications

• Business Administration associate degree or a related field.
• Committed and dependable.
• Hardworking and motivated.
• Comfortable taking on new challenges.
• Positive attitude and enjoyment of work.
• Resourceful and solution-oriented.

Some experience is preferred but not required.