Accounting Clerk

Job Title: Accounting Assistant

Company: Digenie | Part of Spice N Oil / Chokkar Group of Companies

Location: Egmore, Chennai, Tamil Nadu

Employment Type: Full-time, On-site

Working Days: Monday–Saturday

Working Hours: 9:30 AM–7:00 PM

About the Role

Digenie is the digital marketing arm of Spice N Oil, operating within the wider Chokkar Group of Companies. This role supports day-to-day accounting, bookkeeping, billing, expense tracking, and financial documentation across all divisions and business activities of Spice N Oil. The selected candidate will be expected to handle accounting-related responsibilities across relevant business divisions as assigned by management.

Key Responsibilities

• Accounting & Bookkeeping

• Maintain accurate and up-to-date books of accounts for assigned divisions.

• Record sales, purchases, receipts, payments, expenses, journal entries, and other financial transactions.

• Maintain ledgers, vouchers, invoices, receipts, and supporting documentation.

• Assist with monthly account closing and ensure records are complete and organised.

• Identify discrepancies, missing documents, duplicate entries, and unusual transactions.

• Billing, Receivables & Payables

• Prepare and maintain sales invoices, purchase records, expense bills, and payment documentation.

• Track customer outstanding balances, payment due dates, and overdue receivables.

• Monitor supplier payments, outstanding bills, and payment schedules.

• Follow up with relevant teams or customers regarding pending invoices and supporting documents.

• Maintain records of advances, reimbursements, credit notes, debit notes, and other adjustments.

• GST, Taxation & Compliance Support

• Organise GST invoices and supporting documentation.

• Assist with GST-related reconciliations and preparation of information for statutory filings.

• Coordinate with the company's Chartered Accountant or external accounting professionals for tax filings, audit requirements, and compliance documentation.

• Maintain records for TDS, GST, income-tax matters, and other applicable statutory requirements.

• Help ensure accounting records and supporting documents are available within required timelines.

• Expense & Financial Records Management

• Maintain expense registers, petty cash records, and reimbursement documentation.

• Track expenses across different divisions and business activities.

• Verify bills and supporting documents before processing for approval.

• Assist in monitoring budgets, recurring expenses, and cost-related records.

• Maintain organised physical and digital filing systems for financial documents.

• Inter-Division Accounting

• Handle accounting documentation and bookkeeping across all relevant Spice N Oil divisions.

• Maintain clear records of division-wise income, expenses, receivables, payables, and other transactions.

• Assist with inter-division reconciliations and transfer records.

• Coordinate with employees, department representatives, vendors, and management to obtain accurate financial information.

• Ensure transactions are recorded under the appropriate business division, ledger, and accounting category.

• Reconciliation & Reporting

• Assist with bank, cash, ledger, vendor, and customer reconciliations.

• Identify and report differences between accounting records, bank statements, invoices, and payment records.

• Prepare periodic summaries of expenses, collections, outstanding balances, and other financial information.

• Assist management in preparing monthly reports and other accounting statements.

• Maintain accurate records to support internal reviews, audits, and financial decision-making.

• Documentation, Systems & Coordination

• Use the accounting software, spreadsheets, and digital systems adopted by the company.

• Maintain accurate data entry, proper file naming, and systematic document storage.

• Ensure invoices, vouchers, receipts, and supporting documents are retrievable.

• Coordinate with internal teams to collect missing information and resolve documentation issues.

• Protect confidential financial, employee, customer, vendor, and commercial information.

• Additional Responsibilities

• Assist with other accounting, documentation, administrative, and financial coordination tasks.

• Support the implementation of improved accounting procedures and internal controls.

• Follow established approval procedures and escalate discrepancies or irregularities promptly.

• Perform other reasonable responsibilities related to the role as business requirements evolve.

Requirements & Tech Stack

• Working knowledge of MS Excel or Google Sheets.
• Familiarity with Tally, Zoho Books, BUSY, or other accounting software is an advantage.

Qualifications

• Bachelor's degree in Commerce, Accounting, Finance, or a related field is preferred.
• Relevant experience in bookkeeping, accounting assistance, billing, or finance administration is preferred; capable freshers may also be considered.
• Basic understanding of accounting principles, ledgers, invoices, receipts, payments, and reconciliations.
• Basic awareness of GST invoices, tax documentation, and statutory accounting processes.
• Strong attention to detail and numerical accuracy.
• Good organisational skills and the ability to maintain systematic records.
• Ability to manage multiple tasks and meet deadlines.
• Professional communication skills and the ability to coordinate with different departments.
• Integrity, confidentiality, accountability, and a willingness to learn.