Administrative Assistant
MAJC✨
New York, NYFresher1h agovia LinkedIn
This job at a glance
- Who can apply
- New grads, no experience needed
- Must know
- Operations
- Nice to have
- Customer serviceQuickBooks
- Work
- On-site in New York
- Pay
- $1.2K–$1.4K a week
- Skill demand
- Operations59%Customer service36%QuickBooks2%of 115 similar entry-level jobs posted in the US this week
- Listed
- Nov 2, 2026 · still open
Sign in free to see which of these skills your resume already shows.
About the Role
Be the Heart of a Team That Keeps New York's Kitchens Running! At Done Right Hood & Fire Safety, we're looking for an organized, upbeat Administrative Assistant to keep operations running smoothly behind the scenes. If you love being the go-to person, juggling a busy calendar, and making customers feel taken care of, this role is for you.
Key Responsibilities
- Schedule hood cleaning and grease trap service appointments and maintain crew calendars.
- Answer calls and emails, solve problems, and follow up with customers.
- Handle office correspondence, including service confirmations and reminders.
- Coordinate with technicians, drivers, and the office team.
- Keep customer records, service notes, and paperwork organized.
- Support the team with data entry, filing, and other administrative projects.
Requirements & Tech Stack
- Scheduling
- Customer service
- Data entry
- Communication (written and spoken)
- Organization skills
- Problem solving
- Office administration
- Time management
- Comfort with computers, email, and scheduling software
- Experience with ServiceTrade, QuickBooks, or similar is a plus
- Previous office, scheduling, or customer service experience is a big plus, but training will be provided.
Qualifications
- A positive, can-do attitude and a genuine people-person personality.
- Strong organization skills and the ability to juggle many moving pieces.
- Clear, professional written and spoken communication.
- Reliability, punctuality, and pride in doing things the right way.
Compensation & Benefits
- Starting pay: $1,200 to $1,400 per week
- Hours: Monday through Friday, 9 AM to 6 PM
- Benefits:
- Health insurance
- Dental insurance
- Vision insurance