Executive Assistant

About The Company

Futura Identities (dba Signarama Austin) designs, manufactures, and installs custom signs for businesses. Our fabrication shop is Epic Crafting, and the broader brand is Signage.com. The company is growing and adding structure and process.

The Role

You will report directly to the CEO and work mostly with the CEO and a small office team. The job is half executive support, half keeping the office and shop administration running. You will help create and document systems.

Key Responsibilities

• Executive Support
• Manage the CEO’s calendar and inbox
• Book travel and prepare for meetings
• Track follow-ups and keep projects and people on schedule
• Office and Shop Administration
• Order supplies and work with vendors
• Keep supply tracking current
• Document office processes

Requirements & Tech Stack

• Must-haves:
• Prior executive or administrative assistant experience (internships and part-time office work count)
• Strong written communication
• Comfort with Google Workspace or Microsoft Office
• Ability to handle confidential information
• Reliable transportation to the office
• Nice-to-have:
• Sign-industry familiarity

Qualifications

• Entry-level candidates (0 to 2 years of experience) and mid-level candidates (3 to 5 years) are a fit.
• Organization
• Calendar and inbox management
• Clear communication
• Discretion
• Handling competing priorities

No signage experience is needed.

Location and Hours

• Fully in-office at [street address], Philadelphia, PA.
• Hours: Monday to Friday, 9 AM to 5 PM. Some days start early or run late.
• Some Saturdays are worked remotely.

Benefits

• Insurance
• Paid holidays
• PTO
• Sick/personal days

Compensation

$45,000.00 - $65,000.00 per year