Academic Coordinator

About the Role

Academic Coordinator at SKIPS University, Ahmedabad, Gujarat, India (On-site).

Key Responsibilities

• Monitor daily classroom activities.
• Prepare and communicate daily, weekly, and monthly schedules for lectures to staff and students.
• Arrange for online lectures.
• Timely convey important information and notices to staff and students.
• Organize and schedule appointments and meetings for guest lectures.
• Schedule exams, prepare papers, and arrange online or offline exams and quizzes/tests.
• Arrange examination rooms, allocate supervision, manage answer sheet collection, schedule paper checking, and generate results and degree certificates.
• Produce and distribute correspondence, memos, letters, and forms.
• Provide information by answering questions and requests from students and staff.
• Coordinate with faculties, HOD, and the admission department.
• Coordinate with visiting faculty for facility arrangements, class planning, remuneration, and record maintenance.
• Maintain student data (registration, documentation, verification) and staff records (application, interview, selection, joining formalities).
• Manage overall student academic administration from registration to degree certificate issuance, maintaining systematic records.
• Issue required certificates to students and staff.
• Meet with students, academic staff, visiting faculty, and clients as per requirements.
• Maintain a good relationship between the institute and clients.
• Take accurate minutes of meetings.
• Generate weekly, monthly, quarterly, and yearly reports as per requirements.
• Monitor arrangements for various events in the institute.
• Maintain computer and manual filing systems.
• Confidentially handle sensitive information.
• Provide polite and professional communication.
• Implement clerical duties and administrative processes.
• Handle the institute's ERP portal, website updates, and student support applications.

Requirements & Tech Stack

• MS Office
• Language Typing
• ERP Portal
• Website updates
• Students support Application

Qualifications

• MBA or any other PG degree
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Strong organizational and planning skills
• Ability to gather data, compile information, and prepare reports
• Ability to communicate effectively, both orally and in writing
• Organizing and coordinating skills
• Skill in the use of computerized systems and databases
• Knowledge in MS Office & typing
• Knowledge of Inventory Control