Sales Administrative Support

About the Role

Addison Group is seeking a motivated, detail-oriented Sales Assistant for a well-established industrial supplier in the Philadelphia area. This is a great entry-level opportunity to start a career in industrial sales and supply chain.

Key Responsibilities

• Drive critical orders to completion by working with manufacturers, distributors, and warehouse teams to monitor order status and clear up delays.
• Accurately enter quotes and bid packages into the company's operating system and CRM.
• Refine and reorganize Excel bid packages using pivot tables and spreadsheet merging.
• Divide large bid packages among multiple vendors, then send and follow up on quote requests.
• Arrange freight and shipping for urgent orders, including working with freight brokers and trucking carriers.
• Build customer-specific documentation packages, such as material test reports, packing slips, and invoices.
• Enter new customer information, credits, and order details into the ERP system and Excel.
• Provide daily administrative and sales support to both inside and outside sales team members.
• Maintain professional communication with customers, vendors, and internal partners by phone and email.
• Collaborate with sales, warehouse, and leadership teams to ensure orders are completed accurately and on time.

Requirements & Tech Stack

• Advanced Excel skills, including pivot tables, merging spreadsheets, and working with large data sets.
• Excellent written and verbal communication skills, with a polished phone presence.
• Strong organizational skills and the ability to juggle multiple priorities in a fast-paced setting.
• Detail-oriented, with a sense of urgency and a commitment to accuracy.
• Willingness to learn and work within ERP and CRM systems.
• Analytical thinker with solid math skills and strong problem-solving ability.
• Self-motivated, dependable, and professional.

Qualifications

• Associate's degree required.
• Bachelor's degree in Business, Marketing, Supply Chain, or a related field preferred.
• No industry experience needed; enthusiasm for learning and strong interpersonal skills matter most.
• Past Sales Assistants have moved into inside sales, quality, and other departments within about 1 to 1.5 years.