Administrative Coordinator

About the Role

The Administrative Coordinator is a Part/Full-time, on-site role based in the Greater Phoenix Area. This position supports daily office operations, including scheduling, document preparation, data entry, and maintaining accurate records for client accounts and internal processes. The Administrative Coordinator will handle phone calls and email inquiries, provide customer service to clients and partners, and coordinate communication between internal teams and field personnel. The role includes assisting with basic finance-related tasks such as processing invoices, tracking expenses, and supporting budget reporting. The individual will also help manage office supplies, organize files, support HR-related administration, and contribute to improving administrative procedures to ensure efficient operations.

Key Responsibilities

• Support daily office operations.
• Handle scheduling, document preparation, and data entry.
• Maintain accurate records for client accounts and internal processes.
• Manage phone calls and email inquiries.
• Provide customer service to clients and partners.
• Coordinate communication between internal teams and field personnel.
• Assist with processing invoices, tracking expenses, and supporting budget reporting.
• Manage office supplies and organize files.
• Support HR-related administration.
• Contribute to improving administrative procedures for efficient operations.

Requirements & Tech Stack

• Proficiency in office software (e.g., Microsoft Office or similar tools).
• Proficiency in email platforms.
• Proficiency in data entry systems.

Qualifications

• Strong communication skills, including clear verbal and written communication and professional interaction with clients, vendors, and team members.
• Administrative assistance and organizational skills, including scheduling, record-keeping, document management, and multitasking in a fast-paced environment.
• Customer service experience, with the ability to respond to inquiries, resolve issues promptly, and maintain a client-focused approach.
• Ability to work on-site at the headquarters in Phoenix, AZ.
• Ability to collaborate with security and operations teams.
• High level of reliability, attention to detail, and discretion when handling sensitive information.
• Previous experience in an administrative or coordination role.
• Experience in security or related industries is a plus.
• High school diploma or equivalent required.
• Additional education or certifications in business administration or related fields are beneficial.