Jr. Project Manager (2027 Grad)

About the Role

The Project Coordinator is an integral project management role that collaborates and supports the Project Manager in the overall success of material handling projects. These projects can range in technology and automation, including: robotics, AS/RS, AGV’s, high speed sortation, vertical lifts, light directed picking, pick modules, and other custom material handling solutions. Responsibilities cover the full project life cycle of project management processes (initiation, planning, execution, monitoring/controlling, and closing). Projects typically range from 8 months to 24 months in duration. Work begins at the internal project kickoff meeting and continues until project closeout, including final punch list, acceptance testing, final billing milestones, and accounting reconciliation. The project team typically includes project engineer(s), controls engineer(s), a software project manager, and project management staff (project manager, project coordinator, and site manager(s)). Project success is measured by customer satisfaction surveys and performance in managing scope, cost, and schedule.

Key Responsibilities

• General
• Develop industry knowledge and job skills through training.
• Work effectively with direction and guidance.
• Show ability to carry a workload of 2-4 projects concurrently.
• Procurement
• Create/maintain project management checkbook based on Job Cost Sheet information, including vendor name, description of purchase, Microsoft D365 cost category, lead times, and purchase order.
• Solidify final vendor quotes and negotiate best pricing, including freight carriers.
• Complete purchase requisition tasks in Microsoft D365 for each vendor purchase.
• Facilitate purchase agreement or statement of work creation when needed.
• Confirm delivery date throughout the procurement process (at beginning, middle, and 1-2 weeks out from delivery).
• Consolidate project bills of materials to be delivered to the project site team for inventory management.
• Financials
• Create/maintain project management checkbook (financial management) to manage cash flow, including tabs for each vendor/installer with payment terms and conditions.
• Notify Business Specialist to send Milestone payments to Client.
• Print project financial report and perform cursory analysis and compare to project management checkbook.
• Assist the project manager in project-level forecasting, estimating costs, and timing of costs for the full life cycle of a project.
• Change Orders
• Solicit quotes from internal/external vendors for each change notification requested.
• Draft change orders (CNA) based on mechanical, controls, or software quotes or costing and share with PM to propose to the Customer for review/approval.
• Create change order budget sheet and submit purchase requisition in Microsoft D365.
• Meetings
• Create agendas and lead recurring project team meetings.
• Document meeting minutes.
• Document action items (punch list) and follow up with owners on progress.
• Progress Reports
• Draft Weekly Project Status Report for project manager to review; combine feedback covered in internal and external weekly meetings, emails received during weeks, and daily notes.
• Schedule
• Update % Complete on Microsoft Project tasks throughout the project lifecycle.
• Assist the project manager in creation and updates to the onsite resource schedule for site managers, commissioning engineers, project engineers, and others.
• Administrative
• Complete per diem and credit card expense reports in a timely fashion.
• Ensure all projects are set up and maintain the standard file structure in Microsoft OneDrive.
• Assist in the creation of lessons learned.
• Travel
• Participate in onsite startup and/or close out opportunities.
• Periodically visit job sites as part of vendor management responsibilities.
• Travel Requirements
• 30% overnight travel. (Travel expenses paid by Toyota Automated Logistics)

Requirements & Tech Stack

• Microsoft D365
• Microsoft Excel
• Microsoft Project
• Microsoft OneDrive
• AutoCAD (a plus)
• Robotics
• AS/RS
• AGV’s
• High Speed Sortation
• Vertical Lifts
• Light Directed Picking
• Pick Modules

Qualifications

• Bachelor’s Degree required.
• Experience and/or education in Project Management (a plus).
• Experience with Financials, including concepts of project ROI, Net Present Value, Cost to Complete, Cost at Completion, etc.
• Advanced in MS Office software suite (particularly MS Excel and MS Project).
• Material Handling, Robotics, Manufacturing or Packaging background preferred.
• Energetic, ambitious, and hard working.
• Strong interpersonal and communication skills.
• Strong demonstrated sense of customer service.
• Ability to anticipate problems and drive risk reduction.
• Change agent and desire to enhance standard processes.
• Must be eligible to work in the USA long term without sponsorship.
• Employees must follow all information security policies, protect confidential data, complete required training, and report any suspected security incidents to support our information security controls.