Senior Analyst, Procurement

Key Responsibilities

• Maintain relations with suppliers.
• Place orders for necessary raw materials and purchased parts according to production requirements.
• Receive and handle confirmations.
• Check purchase orders and modify them according to production plan changes using the Shortage List and Open Purchase Order List.
• Track shipments and urge them if needed.
• Conduct weekly checks of stocks to avoid overstock.
• Minimize the risk of obsolescence using weekly checks of the obsolete report.
• Correspond with freight forwarders, warehouses, and organize transportation.
• Deal with claims, settle debit and credit issues.
• File and record all necessary documents.
• Check the inventory of critical materials according to the Shortage List.
• Coordinate with warehouse personnel to modify inventory discrepancies.
• Handle purchasing data privacy.
• Ensure all active components are available according to production needs, on time, and at the agreed price.
• Review requisitions and MRP output.
• Confer with vendors to obtain product information such as price, availability, and delivery schedule.
• Order, reschedule, and cancel materials based on requisitions and MRP output.
• Maintain procurement records, including items purchased, costs, delivery, and inventories.
• Manage suppliers regarding price, delivery, and quality expectations, and escalate when appropriate.
• Approve invoices for payment.
• Investigate inventory levels.
• Monitor the movement of materials through the production cycle.
• Conduct quarterly supplier reviews.
• Maintain procurement records, reports, and metrics.

Requirements & Tech Stack

• Word
• Excel
• Power Point
• English language knowledge
• Data entry
• Ten-key
• Spreadsheet (PC)
• ERP software

Qualifications

• Bachelor’s degree or equivalent experience.
• Ability to read and comprehend instructions, correspondence, and memos.
• Ability to write simple correspondence.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Ability to apply concepts of basic algebra and geometry.
• Ability to apply common sense comprehension to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.