Project Accountant

Key Responsibilities

• Manage billing reconciliation for hotel and event expenditures.
• Provide final review of hotel invoices and reconcile against hotel contracts, meeting specifications, and rooming lists to ensure accuracy, including all discounts, concessions, and credits.
• Update meeting management tool to show final, actual spend, and savings for reporting.
• Submit invoice to hotel supplier for commission due tracking lifecycle through payment.
• Return 100% of collected commissions to client in given quarter.
• Perform audit and file close-out procedures within the required timeline and ensure data integrity in MMT and documentation.
• Reconciliation of credit card payments.
• House necessary backup and documentation in a central repository for auditing purposes.
• Support facilitation of card payments with potential long-term reconciliation.
• Act as a first-line payment resource to Event Organizers for consultation only.

Requirements & Tech Stack

• Cvent and other Meeting Management Tools.
• Experience in financial administration, project accounting, or finance operations.
• Working knowledge of invoice processing, taxation, budgeting, and financial reconciliations.
• Excellent written and verbal communication skills.
• Organization and time management skills.
• Experience supporting international stakeholders, preferably in EMEA and APAC regions.
• Exposure to event financial management and hotel commission management is preferred.

Qualifications

• Bachelor's degree in Finance, Accounting, Commerce, Hospitality Management, or a related discipline.