Clerical Assistant 2

About the Role

As a Clerical Assistant 2 with the Pennsylvania State Police, you will support administrative functions by completing clerical responsibilities to ensure accurate and efficient handling of records, schedules, and supporting documents.

Key Responsibilities

• Record Transcription: Transcribe incidents into the Records Management System.
• Document Uploading: Scan and upload attachments into the Records Management System.
• Court Scheduling Support: Assist with scheduling court matters for the station.
• Leave and Holiday Tracking: Maintain accurate records of leave and holiday usage.
• Expense Processing: Process travel expenses for staff.
• Purchasing and Accounting: Make various payments and check bank statements for accuracy.
• Supply Orders: Maintain and order supplies.

Work Schedule and Additional Information

• Full-time employment: 37.5 hours per week.
• Work hours: 8:00 am to 4:00 pm, Monday-Friday, with a 30-minute lunch.
• Telework: Not available.
• Salary: Selected new Commonwealth employees will begin at $36,831.00 annually (before taxes).
• Communication regarding this position will be via email; check spam/junk folders.

Requirements & Tech Stack

• Microsoft Word: Two years or more of experience using.
• Correspondence, Forms, and Reports: Two years or more of experience preparing and formatting.
• Proofreading and Editing: Two years or more of experience.
• Databases, Spreadsheets, and Logs: Two years or more of experience maintaining.
• Supply Ordering: Two years or more of experience ordering supplies and services.
• Ability to perform essential job functions.

Qualifications

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (or equivalent Federal Government job title); OR
• Graduation from high school; OR
• An equivalent combination of experience and training.

Legal Requirements:

• Pass a background investigation.
• Meet Criminal Justice Information Services (CJIS) compliance requirements.