Groves Junior Office Manager

About the Role

Oklo Inc. is seeking a Junior Office Manager to support day-to-day operations at the Groves workplace. This role enables visitor experiences and helps maintain an organized, functional, secure, and welcoming office environment, allowing employees to focus on their work. The Junior Office Manager will partner closely with Oklo’s Business Operations, People, Media and Comms, IT, Finance, Security, and Environmental Health and Safety teams to support company-wide processes at the Groves location.

Key Responsibilities

• Front Office & Communications
• Welcome visitors and coordinate site access according to Oklo’s security requirements.
• Manage incoming and outgoing mail, shipping, office communications, and shared workplace information.
• Respond to routine office requests and redirect specialized support needs to the appropriate team.
• People & Culture Support
• Coordinate workplace aspects of employee onboarding and offboarding, including workspaces, equipment, badges, and office orientation.
• Contribute to the facility’s educational elements through the lens of graphic design and human factors.
• Assist with onsite logistics for meetings, employee events, workplace activities, and site tours, including scheduling, visitor communications, space setup, refreshments, access coordination, and day-of support.
• Help create a welcoming, inclusive, and productive workplace experience.
• Facilities & Vendor Coordination
• Help maintain organized, functional office and common areas by conducting regular checks and reporting issues.
• Support Facility Launch & Operations Support with vendor visits by gathering quotes, organizing invoices for review, and following up on routine service requests.
• Log maintenance needs (e.g., HVAC, electrical, plumbing, janitorial, furniture, equipment, access controls) and route them to the appropriate team or provider.
• Help collect scopes of work and required approvals, arrange site access once work is approved, and maintain records of maintenance, inspections, and repairs.
• Assist with routine onsite tasks such as basic furniture moves and equipment checks.
• Support office improvements and equipment installations by preparing spaces, facilitating vendor access, and sharing schedule updates.
• Cross-Functional Facilitation
• Help connect onsite and remote employees, service providers, and Oklo teams during facility-related work.
• Provide basic onsite assistance under the direction of the responsible team for tasks requiring specialized expertise or approval.
• Help maintain records of ongoing work, including requests, ownership, approvals, schedules, and status.
• Share approved schedules, outages, access restrictions, safety requirements, and project updates with affected employees.
• Follow up on assigned requests and flag delays, unclear ownership, unexpected conditions, or safety concerns to Facility Launch & Operations Support.
• Route proposed work affecting specialized spaces, building systems, equipment, or IT infrastructure to the appropriate Oklo team for review.
• Supplies & Asset Management
• Order and maintain office, kitchen, conference-room, and other general workplace supplies.
• Track office equipment, furniture, keys, badges, and workplace assets in partnership with relevant Oklo teams.
• Coordinate the delivery, placement, inventory, and return of general workplace and technology equipment.
• Identify opportunities to improve vendor service, purchasing, and cost efficiency.
• Finance, Safety & Compliance Support
• Help prepare purchase requests and invoices for review, maintain basic office expense records, and gather receipts for assigned corporate-card transactions.
• Maintain organized facility, vendor, purchasing, and workplace records.
• Support local safety, security, inspections, and emergency-preparedness activities.
• Identify and escalate facility, safety, or security concerns.
• Environmental Health and Safety
• Support Oklo’s EHS team with onsite postings, records, inspections, emergency preparedness, and follow-up actions.
• Communicate EHS guidance, access restrictions, and facility updates to employees, visitors, vendors, and contractors.
• Identify and promptly escalate safety, security, or facility concerns to EHS and the appropriate team.

Requirements & Tech Stack

• Comfort with email, calendars, documents, and spreadsheets, including Microsoft Office or Google Workspace.
• Ability to learn new systems.

Qualifications

• High school diploma or equivalent; associate’s or bachelor’s degree preferred.
• 0–2 years of experience in office administration, reception, customer service, or a related support role; relevant school or volunteer experience is welcome.
• Ability to prioritize requests, follow through, and ask for guidance when a task needs approval or specialized expertise.
• Strong written and verbal communication skills.
• Ability to work onsite at the Groves location.
• Ability to lift or move 25lbs.

Competencies

• Highly organized and dependable.
• Proactive and resourceful.
• Service-oriented.
• Safety- and security-conscious.
• Vendor-savvy.
• Strong communicator.
• Adaptable.
• Process-minded.
• Discreet and trustworthy.
• Comfortable working independently.