Executive Assistant Specialist

About the Role

Performs a variety of secretarial and administrative duties for assigned supervisor/manager or senior staff member.

Key Responsibilities

• Performs normal office functions such as setting up and maintaining alphabetical, numerical and/or subject files.
• Interviews callers and makes proper referrals.
• Arranges meetings and conferences.
• Receives, refers, or answers mail.
• May take and transcribe dictation.
• Uses personal computers and standard desktop software to compose reports, correspondence, and memorandums.
• Reviews drafts and finished documents for appropriate grammatical usage.
• Answers questions relating to office operations and established policies and procedures.
• May provide guidance and direction, as needed, to lower-level secretaries and other clerical employees.
• Proficient in AI prompting as it applies to this position and practice.

Requirements & Tech Stack

• Administrative assistant experience supporting VP-level or above executives.
• Demonstrated advanced computer skills including Microsoft Office Suite, SharePoint and A/V equipment.
• Previous professional experience scheduling travel and expense reporting, as well as event planning.
• Familiarity with P2P, TIPS, CONCUR and facilities management tools.

Qualifications

• Experience in aerospace or defense environments.
• Ability to work independently in a fast‑paced, deadline‑driven setting.
• Positive attitude, team‑oriented mindset, and willingness to mentor others.
• Ability to handle confidential and sensitive information with the utmost discretion.
• Demonstrated experience applying critical-thinking skills to manage multiple, competing priorities with high attention to detail and proactive follow‑through.
• Strong written and verbal communication; ability to interact professionally with senior leadership, staff, and external partners.

Pay Information

• Full-Time Salary Range: $67,900.00 - $126,100.00

Benefits

• Medical, Dental, Vision
• Flexible work arrangements and schedules (e.g., 4x10)
• 401(k) match
• Paid time off
• Holidays
• Parental Leave
• EAP
• Flexible Spending Accounts
• Education Assistance
• Life Insurance
• Short-Term Disability
• Long-Term Disability
• Annual short-term and/or long-term incentive compensation programs may be offered depending on the position.