Talent Programs Coordinator

About the Role

REGENT is seeking a Talent Programs Coordinator to support program development and execution that attract and onboard new talent. This role bridges recruiting operations, candidate experience, and early-career talent programs. The coordinator will manage interview logistics, enhance candidate experiences, and oversee the year-round campus recruiting program, including university relations, career fairs, intern recruiting, and early-career pipelines. Responsibilities also include managing candidate travel and relocation support, and coordinating recruiting events. This position offers opportunities for program building, process improvement, and increased ownership as REGENT expands.

Key Responsibilities

• Own interview scheduling and coordination across teams, ensuring alignment among candidates, recruiters, hiring managers, and interview teams.
• Enhance candidate experience by coordinating communications, travel, onsite logistics, and interview-day details.
• Partner with the People team to build and manage a campus recruiting program, including maintaining the campus calendar, coordinating university relationships, and developing early-career talent pipelines.
• Manage the recruiting process for intern and early-career programs, covering applications, interview coordination, candidate communications, pipeline tracking, and offer logistics.
• Coordinate logistics for recruiting events such as career fairs, campus visits, conferences, and hiring events.
• Serve as a point of contact for new hires relocating, coordinating relocation logistics, resources, vendors, and communications.
• Identify and implement improvements to recruiting and talent programs, including workflows, templates, documentation, automations, and systems.
• Maintain system and tracker accuracy, and analyze data to assess program effectiveness.

Requirements & Tech Stack

• Strong coordination and organization skills to manage multiple tasks, stakeholders, deadlines, and details.
• Experience supporting recruiting or talent programs, including recruiting coordination, university recruiting, People/HR, or program coordination.
• A candidate-first mindset, understanding the importance of details in shaping a candidate's perception.
• Program-building instincts and the ability to develop repeatable programs from initial ideas.
• Strong communication skills for interacting with diverse groups including candidates, hiring managers, university partners, vendors, and teammates.
• Comfort with change and the ability to reprioritize quickly in a dynamic environment.
• Follow-through and reliability in owning and completing tasks.
• Comfort with systems and data, with an aptitude for learning new tools and organizing work.
• Experience with an ATS like Ashby, Greenhouse, or Lever is a plus.
• Curiosity and willingness to learn about REGENT's mission, Seagliders, aerospace, maritime, or defense.

Qualifications

• Collaborative approach to building great candidate and talent experiences.
• Ability to build strong relationships with candidates, recruiters, hiring managers, university partners, and teammates.
• Comfort working in ambiguous and fast-moving environments where priorities can shift.
• Detail-oriented execution with a focus on anticipating needs and closing loops.
• Builder mindset, with a proactive approach to improving workflows, tools, candidate experiences, and programs.