Import Assistant / Export Assistant / Trade Documentation Assistant

Location: Dubai, United Arab Emirates

Employment Type: Full-Time

Work Arrangement: On-site / Hybrid

Key Responsibilities

• Prepare and review invoices, packing lists, shipping instructions, and other trade documents.
• Assist with import and export orders, shipment tracking, and delivery coordination.
• Liaise with freight forwarders, shipping agents, suppliers, and customs representatives.
• Verify shipping details and ensure documentation is complete and accurate.
• Maintain organized records of shipments, purchase orders, and delivery schedules.
• Follow up on customs clearance requirements and outstanding documentation.
• Update internal systems and prepare shipment status reports.
• Support the team in resolving documentation discrepancies and logistics delays.

Qualifications

• A diploma or degree in Logistics, Supply Chain Management, International Trade, or Business Administration is preferred.
• Strong attention to detail and document-management skills.
• Good written and verbal communication abilities.
• Proficiency in Microsoft Office and spreadsheet applications.
• Ability to coordinate multiple shipments and meet deadlines.
• Familiarity with shipping terminology, customs procedures, or trade documentation is an advantage.
• Previous import, export, logistics, or administrative experience is beneficial.

Why Join Us?

• Gain exposure to international shipping and trade operations.
• Work with logistics partners and cross-functional teams.
• Strengthen your coordination, documentation, and operational skills.
• Build a foundation for career growth in logistics and supply chain management.