Junior Detail Program Specialist

About the Role

XLA is seeking a Junior Detail Program Specialist for an onsite position with a federal organization in Washington, D.C. Salary: $70,000. This role supports a program that places employees on temporary assignments (details) at offices nationwide.

Key Responsibilities

• Draft detail agreements and amendments, route them for approval, and distribute fully executed copies.
• Prepare monthly travel authorizations and expense reimbursement requests for assigned detailees on extended assignments, following applicable travel policies.
• Meet with incoming detailees to explain allowable expenses, reimbursement procedures, and program requirements.
• Analyze biweekly payroll and financial reports, identify discrepancies, and recommend corrective action.
• Coordinate with partner offices to resolve approved payroll corrections, track each correction, and follow up until it is closed.
• Maintain the detailee roster with assignment dates, office locations, travel status, and funding information, keeping it accurate for leadership reporting.
• Prepare cost comparison analyses for long-term assignments to support travel and relocation decisions.
• Compile and distribute weekly status reports on reimbursable agreements to the appropriate teams.
• Complete assigned portions of the open obligations certification report by verifying and documenting the status of outstanding travel authorizations and vouchers.
• Prepare expenditure reports on travel, salary, and other program costs for management.
• Manage the shared team mailbox on assigned days, resolving inquiries directly or routing them to the appropriate team member.
• Coordinate the posting of detail announcements and recruitment notices on the internal website with IT until they are published.
• Perform other related duties as assigned in support of the program and the team’s mission.

Requirements & Tech Stack

Onsite position in Washington, D.C.

Qualifications

• Supports a program that places employees on temporary assignments (details) at offices nationwide.
• Prepares detail agreements.
• Coordinates travel and reimbursements.
• Reconciles payroll and financial data.
• Keeps program records accurate.
• Reports to the team lead.
• Handles an assigned portfolio of detailees.
• Serves as a point of contact for detailees and partner offices.