Meetings Coordinator
The Henry M. Jackson Foundation for the Advancement of Military Medicine
Bethesda, MD0–2 yrs1h agovia LinkedIn
About the Role
HJF is seeking a Meetings Coordinator to assist with coordinating meetings in the HJF Conference Facility, supporting both internal and external customers. This position will collaborate with other departments to enhance HJF's event management services. The role is in support of the Events department.
Key Responsibilities
- Assist with the execution of all meetings in the HJF Conference Facility.
- Assist with the online reservation system and master meeting calendar.
- Assist with customer outreach, catering, audio-visual and on-site facility support.
- Assist with the necessary documentation to facilitate successful events (e.g., FAQs, checklists, budgets, timelines, agendas, attendee lists, briefing books, reporting requirements).
- Assist with other public-private initiatives in furtherance of HJF's mission.
- Cross-train within the Events Department as appropriate.
- May include budgetary responsibility to include plan/forecast and monitor.
- May perform other duties and responsibilities as assigned or directed by the supervisor, including attendance and participation in required training.
Requirements & Tech Stack
- Online reservation system
- Master meeting calendar
- Catering coordination
- Audio-visual coordination
Qualifications
Education and Experience
- Bachelor's Degree in a related field required.
- Minimum of 0-2 years experience required.
Required Knowledge, Skills And Abilities
- Success in executing timelines & meeting deadlines.
- Proven history with multi-tasking.
- Strong communication skills (written & oral).
- Excellent customer service skills.
- Cvent experience preferred.
Physical Capabilities
- Ability to stand or sit at a computer for prolonged periods.
Work Environment
- In office, with potential for early and late start/end times depending on on-site meeting demands.
- Telework is permitted when no meetings are scheduled in the HJF Conference Facility, provided the in-office requirement is met.
Compensation
- Hourly pay range: $25.38-$26.67. Actual pay will be determined based on experience, education, etc.