Executive Assistant to the Managing Partner and the CFO

About the Role

MARI is seeking an energetic, highly organized, and proactive Executive Assistant to support its Managing Partner and Chief Financial Officer. This role involves working closely with senior leaders to enhance their day-to-day effectiveness by anticipating priorities, managing competing demands, and ensuring attention to detail. Responsibilities include managing complex schedules, coordinating global travel, supporting executive meetings, and assisting with MARI events.

This is a full-time role based in New York, NY, with a minimum of 4 days onsite. Candidates must be available to work Eastern Time hours and remain available through the end of the Pacific Time workday as needed.

The salary range for this role is $60,000 - $70,000 annually.

What Success Looks Like

• Seamless calendar management across time zones, balancing competing priorities and accommodating high-priority meetings.
• Efficient domestic and international travel coordination, including itinerary planning and accurate, on-time expense reconciliation.
• Polished event coordination, managing guest invitations, RSVPs, and end-to-end logistics for a seamless guest experience.
• Trusted partnership where executives rely on anticipation of needs, independent follow-through, and discretion with confidential information.

Key Responsibilities

• Manage complex calendars for two senior executives across multiple time zones, scheduling meetings and communicating changes professionally.
• Coordinate domestic and international travel, including itineraries, transportation, and accommodations.
• Process and reconcile expense reports accurately and on time.
• Manage guest invitations, RSVPs, and logistics for MARI events.
• Prepare meeting materials and draft, proofread, and edit correspondence.
• Track action items, deadlines, and follow-ups.
• Serve as a professional point of contact for senior leadership, portfolio companies, external partners, and fellow executive assistants.
• Handle confidential business, financial, and personal information with discretion.

Requirements & Tech Stack

• Microsoft Office proficiency.
• Experience with expense management platforms is a plus.

Qualifications

• 0–2 years of administrative, internship, coordinator, or other relevant professional experience.
• Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills, with consistent follow-through.
• A proactive, resourceful approach, with the ability to work independently and collaborate effectively.
• A calm, flexible, and solutions-oriented mindset in a fast-paced environment.
• Professionalism, dependability, and a commitment to maintaining confidentiality.
• An interest in live events, sports, art, or entertainment is a plus.