Project Documentation Technician

About the Role

Arabelle Solutions, part of the EDF Group, is a global leader in nuclear turbine island technologies.

Key Responsibilities

• Execute Document Management (DoM) activities at the project level.
• Ensure correct DoM implementation according to valid work instructions.
• Monitor relevant KPIs.
• Ensure a common DoM Process is available to NNB projects.
• Timely update of MTA system with Document related objects and information upload.
• Ensure quality of DoM related Reporting (KPI, approval status).
• Ensure correct use of MTA Document Management System(s).
• Consult with DoM Project Lead (or PEM) on DoM process setup.
• Uploading Documents in MTA-DMS, if/as applicable.
• Utilize native features of MTA, minimizing project customizations.
• Management of Supplier Documentation, if/as applicable.
• Management of Client Documentation including upload in MTA.
• Manage incoming and outgoing transmittals and record official letters.
• Distribute incoming transmittals according to the distribution matrix.
• Ensure record quality of DMS metadata.
• Address necessary tools development requests to the DoM project lead.
• Perform massive bulk uploads of DoM related metadata.
• Perform quality checks on the metadata input in MTA-DMS by Project disciplines.
• Perform quality checks on issued documentation (DoM related aspects and attributes only).
• Track and dispatch incoming client comments on documents to the doc owner through MTA-DMS.
• Train Project Team on the use of MTA-DMS.
• Build training material for doc controller’s tasks (checklist).
• Support Project team in all aspects regarding DoM project processes.

Authority Area(s)

• Setting DoM processes in the project (according to valid Work instructions).
• Doc Related Attributes Management in MTA.

Key Performance Indicators

• Document preliminary check: Time between first reception of a document and feedback return to Doc owner.
• Document transmittal time: Time between reception of final version of a document and delivery to Customer.
• % of Customer QC rejections from documents delivered.

Requirements & Tech Stack

• MTA system
• MTA-DMS
• Word (High level knowledge)
• Excel (High level knowledge)

Qualifications

Mandatory (MUST)

• High school Diploma.
• Awareness of ISO 19443:2018 (if involved in nuclear Projects).
• Team Player.
• Communicative.
• Pragmatic.
• Rigorous.
• Tool oriented.
• Adaptability to changes.
• Proactive.
• Resilient.
• Fosters a collaborative, empathic and respectful multicultural environment.
• Good English Reading and Writing.

Desirable (NICE TO HAVE)

• University Degree or equivalent.
• Previous working experience in DoM subject matters.
• Innovative.
• Inspiring and influencing.
• Driving the change.
• Other languages.