Administrative Specialist

About the Role

We are looking for an organised, motivated, and proactive Administrative Specialist to join our growing team in Dallas. This is a hands-on role with plenty of variety, where you'll have the opportunity to learn, take ownership of your work, and build your office administration experience.

Key Responsibilities

• Assist with planning, coordinating, and delivering administrative operations across different business divisions.
• Develop and maintain office schedules, calendars, task lists, and progress trackers.
• Work closely with internal teams and management to ensure office tasks stay on schedule.
• Coordinate team meetings, prepare agendas, take minutes, and follow up on action items.
• Monitor administrative milestones, deadlines, and deliverables, keeping stakeholders informed of progress.
• Identify potential scheduling delays, issues, and risks, and help develop practical solutions.
• Liaise with external suppliers, service providers, and business partners as required.
• Support the implementation of new office software systems, processes, and business initiatives.
• Assist with reviewing and improving existing administrative workflows to increase efficiency.
• Prepare office updates, reports, presentations, and documentation.
• Track office resources, supply costs, and operational budgets where required.
• Maintain accurate records and ensure tasks are completed and followed through.
• Support different departments with their scheduling, coordination, and operational requirements.
• Assist with general business improvement initiatives and other administrative projects as they arise.

Requirements & Tech Stack

• Microsoft Office suite, particularly Excel, Word, and PowerPoint.
• Ability to learn new office systems and management tools.

Qualifications

• Previous experience in office administration, operations support, coordination, or a similar role is preferred. Motivated entry-level candidates are encouraged to apply.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Confidence working with different teams and stakeholders.
• Ability to juggle multiple tasks, manage competing priorities, and meet deadlines.
• Great attention to detail and a practical approach to problem-solving.
• Proactive attitude and willingness to take initiative.
• Positive, adaptable attitude and willingness to get involved wherever needed.
• Qualifications in business administration, management, or a related field would be an advantage but are not essential.