Executive Assistant , Indst/Part Mktg

About the Role

Partner closely with 2 directors in Partner Marketing to perform traditional EA responsibilities and explore how to rethink the EA role, leveraging technology and AI to enhance human activity and reimagine productivity. This role will provide opportunities to acquire highly coveted skills in the market, serving as a strong career stepping stone.

Key Responsibilities

• AI-Forward Mindset: Embrace AI tools and new ways of working to continuously improve efficiency. Brainstorm with senior leaders, partner with technical experts to change processes, educate people, build automation, and enhance individual output with technology.
• Calendar & Scheduling Ownership: Manage complex, multi-time zone calendars for 2-3 Directors. Proactively resolve conflicts and optimize time allocation.
• Travel & Expense Coordination: Handle end-to-end domestic and international travel logistics (flights, accommodations, ground transportation, itineraries). Process expense reports accurately per Amazon policies.
• Deliverable Tracking & Follow-Through: Attend key leadership meetings, track action items, and drive completion of deliverables across teams. Prepare executives for meetings by gathering materials and briefing documents.
• Leadership Partnership: Provide real-time prioritization of business activities. Exercise sound judgment and make autonomous decisions in ambiguous situations. Handle confidential information with discretion.
• Cross-Functional Collaboration: Build strong relationships with Executive Assistants, recruiting, and stakeholders across the organization. Act as a liaison for direct reports and help the team navigate dependencies.
• Events & Offsites: Plan and execute team events, offsites, all-hands meetings, and cross-team gatherings for teams of 50+ employees. Coordinate logistics for leadership summits, re:Invent activations, and team celebrations. Travel onsite to support events and external engagements as needed.
• Team Engagement & Communications: Drive team communication cadence, coordinate all-hands agendas, distribute key updates, maintain team distribution lists, and support internal newsletters or announcements. Foster team culture through recognition programs, milestone celebrations, and team-building initiatives.
• Team Operations: Support budget tracking and purchase order processing. Coordinate onboarding for new team members (workspace setup, orientation scheduling). Draft correspondence, presentations, and communications on behalf of executives.

Requirements & Tech Stack

• Experience with Microsoft Office products and applications.

Qualifications

• Experience leading process improvements.
• Experience in a fast-paced, high-tech company.
• Experience designing processes to maximize efficiency.