Program Coordinator

About the Role

The Program Coordinator is a key operational staff member within the McGrath Institute for Church Life, responsible for the end-to-end management of conferences and events for the Notre Dame Center for Liturgy and the Notre Dame Office of Life and Human Dignity. This role involves partnership with program directors, ownership of event operations, financial management, and program delivery for grant initiatives.

Key Responsibilities

• Financial & Operational Coordination
• Lead financial and administrative operations, including contract negotiation, BuyND procurement, invoice management, expense tracking, and budget allocation reporting.
• Oversee program logistics and vendor relationships, maintaining clear communication with cohort members and partners.
• Provide recommendations for event management, coordinate timelines, and identify opportunities to improve operational processes.
• Support the use of technology, project management platforms, and organizational best practices.
• Conference & Event Management
• Own the end-to-end planning, logistics, and execution of conferences, events, and cohort gatherings.
• Partner with campus departments, venue directors, and external partners to coordinate contracts, menus, venues, and event needs.
• Coordinate speaker travel, participant engagement, and digital and print communications/mailings.
• Serve as the on-site liaison for hosted conferences, overseeing registration, event logistics, and coordination.
• Manage post-event evaluations, financial reconciliation, and follow-up activities.
• Program & Membership Support
• Support the successful delivery of grant-funded initiatives and other programming in partnership with program directors.
• Manage the Liturgy Network annual renewal process, including sending forms, updating member information, processing payments, and creating the annual membership directory.

Requirements & Tech Stack

• Ability to independently manage multiple complex projects while exercising sound judgment and making proactive decisions.
• Strong forward-planning skills with the ability to anticipate upcoming program, event, and operational needs.
• Professional judgment to recognize when to move work forward independently and when to seek direction.
• Excellent written and verbal communication skills.
• Strong attention to detail, including analytical, proofreading, organizational, and financial stewardship skills.
• A collaborative approach and willingness to problem-solve and adapt.
• Ability to work independently and as a team.
• Ability to rely on experience to exercise judgment for independent problem-solving.
• Ability to interpret procedures and policies and communicate them to colleagues.
• Ability to manage multiple projects simultaneously and pivot between them.
• Ability to look ahead to identify future needs while ensuring current needs are met.
• Ability to discern when to seek team input versus addressing issues independently.
• Strong proofreading and editing skills.

Qualifications

• Education: Associates degree or up to 5-7 years relevant experience.