Supply Chain Management, LTSSHF

About the Role

This role involves end-to-end management of both manpower/job work contracts and consumable procurement, focusing on cost optimization, risk mitigation, supply assurance, and compliance.

Key Responsibilities

Handling of Contracts – Manpower & Job Work (Portfolio Value: ~₹27 Crore)

• Issue of Contracts
• Preparation and issuance of manpower and job work contracts in line with approved scope, rates, and commercial terms.
• Coordination with user departments, IR, finance, and HR to ensure contractual correctness.
• Verification of:
• Scope of work (SOW)
• Contract tenure and extensions
• Rate structures and escalation clauses
• Statutory and compliance requirements
• Ensuring timely contract issuance to avoid operational disruptions.
• Contract Amendments
• Handling contract amendments arising due to:
• Change in scope or quantities
• Rate revisions
• Tenure extensions
• Statutory changes
• Ensuring all amendments are:
• Reviewed, approved, and documented
• Digitally and physically archived
• Communicated to all stakeholders
• Performance Feedback – VPRS
• Monitoring contractor performance through VPRS (Vendor Performance Rating System).
• Collection and consolidation of performance inputs from:
• User departments
• Safety
• Quality and compliance teams
• IR
• Evaluation parameters include:
• Manpower availability and productivity
• Job work quality and turnaround time
• Safety adherence and discipline
• Compliance behaviour
• Sharing performance feedback with contractors and initiating corrective actions where required.
• Grievances & Compliance
• Addressing contractor grievances related to:
• Billing and payments
• Deployment issues
• Work conditions and coordination
• Ensuring full compliance with:
• Labour laws (PF, ESI, minimum wages, bonus, etc.)
• Statutory documentation and renewals
• Company EHS policies
• Coordination with IR, finance, and compliance teams to resolve issues proactively.
• Supporting internal and external audits related to manpower and job work contracts.
• Overall Control & Governance
• End-to-end control of manpower and job work contracts with focus on:
• Cost optimization
• Risk mitigation
• Compliance assurance
• Maintaining contract records, trackers, and MIS for management review.
• Supporting strategic decisions related to contractor consolidation, renewal, or exit.

Handling of Consumables (Annual Procurement Value: ~₹25 Crore)

• RFQ (Request for Quotation)
• Preparation and floating of RFQs for consumables based on:
• Approved BOM / consumption norms
• Technical specifications and quality requirements
• Demand forecasts and inventory policies
• Identification and communication with approved and potential suppliers.
• Ensuring competitive sourcing while adhering to procurement timelines.
• BID TAB (Bid Tabulation & Commercial Evaluation)
• Comparative analysis of received quotations through Bid Tabulation (BID TAB).
• Evaluation parameters include:
• Price competitiveness
• Delivery lead time
• Payment terms
• Quality consistency and past performance
• Coordination with technical/user departments for techno-commercial evaluation.
• Recommendation of best-value supplier through transparent and auditable processes.
• Approval Process
• Ensuring statutory and internal approvals as per DOA (Delegation of Authority).
• Alignment with finance, management, and budget controls.
• Maintaining complete documentation to support audit and compliance requirements.
• Purchase Order (PO) Issuance
• Timely issuance of Purchase Orders (PO) with defined:
• Specifications
• Quantity and delivery schedules
• Price and tax structure
• Terms & conditions
• Ensuring PO accuracy to prevent disputes, rework, or supply delays.
• Maintaining PO records and system updates for traceability.
• Delivery Chase-Up
• Proactive follow-up with suppliers to ensure on-time deliveries.
• Coordination with stores and production teams to align deliveries with consumption.
• Mitigation of risks related to:
• Delayed supplies
• Production stoppages
• Emergency purchases
• Supplier Performance Record
• Monitoring and maintaining supplier performance metrics, including:
• On-time delivery (OTD)
• Quality acceptance rate
• Responsiveness and service levels
• Periodic performance reviews and corrective action implementation.
• Input to supplier continuation, development, or rationalization decisions.
• Application of DBM (Dynamic Buffer Management)
• Implementation of Dynamic Buffer Management (DBM) to:
• Optimize inventory levels
• Reduce excess stock and obsolescence
• Improve service levels
• Continuous monitoring of consumption trends and buffer adjustments.
• Application of VMI (Vendor Managed Inventory)
• Implementation and monitoring of VMI (Vendor Managed Inventory) models for selected high-consumption or critical consumables.
• Defining VMI parameters such as:
• Minimum and maximum stock levels
• Replenishment triggers
• Consumption visibility
• Reduction of working capital and improvement in material availability.
• Source Development
• Identification and development of new and alternate suppliers to:
• Reduce dependency risks
• Improve competitiveness
• Enhance supply continuity
• Supplier onboarding including:
• Technical assessment
• Quality validation
• Commercial negotiation
• Supporting localization and cost optimization initiatives.
• Overall Procurement Control & Governance
• End-to-end ownership of consumable procurement with focus on:
• Cost optimization
• Supply assurance
• Inventory optimization
• Compliance and audit readiness
• Maintenance of MIS, trackers, and dashboards for management review.
• Continuous improvement initiatives aligned with operational excellence.

Requirements & Tech Stack

• Experience with VPRS (Vendor Performance Rating System)
• Experience with BID TAB (Bid Tabulation)
• Experience with DOA (Delegation of Authority)
• Experience with DBM (Dynamic Buffer Management)
• Experience with VMI (Vendor Managed Inventory)
• Experience with Labour laws (PF, ESI, minimum wages, bonus, etc.)
• Experience with EHS policies
• Proficiency in maintaining MIS, trackers, and dashboards

Qualifications

• No specific qualifications were listed in the provided text.