Office Coordinator

About the Role

The Office Coordinator serves as the primary point of contact for the office, providing front desk coverage, administrative support, and day-to-day workplace coordination. This role helps create a welcoming, organized, and efficient office environment while supporting employees, guests, and multiple service lines. The Office Coordinator is organized, responsive, resourceful, and comfortable managing multiple priorities. They provide a high level of service while anticipating office needs, solving day-to-day issues, and helping employees and guests have a seamless workplace experience.

Key Responsibilities

• Front Desk & Guest Services:
• Serve as the primary point of contact for visitors and incoming calls, providing a professional and welcoming experience.
• Monitor the front entrance, greet and check in guests, and coordinate building access in accordance with security procedures.
• Use PRISM to register guests and submit and track office work orders.
• Respond to general questions and direct visitors and calls to the appropriate team members.
• Maintain a clean, organized, and professional reception area.
• New Hire & Workplace Access:
• Support new hire onboarding, including I-9 completion, office tours, and coordination of building and parking access.
• Prepare necessary workplace resources and materials for employees' first day.
• Coordinate ongoing building access, parking, and security needs for employees and visitors.
• Office Operations:
• Retrieve, sort, and distribute incoming mail and packages and coordinate outgoing shipments.
• Maintain office, kitchen, and supply room inventory; restock and order supplies as needed.
• Coordinate vendor deliveries, returns, maintenance, and service calls.
• Maintain kitchens, conference rooms, and common areas so they remain organized and appropriately stocked.
• Participate in the Building Emergency Action Team and serve in assigned emergency response roles as needed.
• Meetings & Events:
• Schedule and coordinate meetings, conference calls, conference rooms, and office events.
• Prepare meeting spaces and coordinate food orders, materials, deliveries, IT support, attendance confirmations, and other logistical needs.
• Assist with event setup and breakdown.
• Coordinate office and team food orders as needed.
• Support the planning and execution of company meetings, events, and special functions.
• Supplier & Financial Administration:
• Set up new suppliers in Workday.
• Enter, code, scan, track, and process supplier invoices accurately and promptly.
• Process and research vendor invoices as needed.
• Verify client ACH information as required.
• Assist with invoice tracking and related financial administrative tasks.

Requirements & Tech Stack

• A high school diploma or GED equivalent (college courses preferred).
• At least 0-2 years of clerical, administrative duties (real estate experience is a plus).
• Must have intermediate to advanced MS 365 Word, Excel and Outlook proficiencies.
• Familiar with basic bookkeeping (accounts payable & accounts receivable) procedures.
• High level of professionalism and the ability to interact well with others.
• Provide professional, timely, courteous and accurate service.
• Highly adaptable and flexible.
• Ability to keep information strictly confidential.
• Strong desire to succeed in an entrepreneurial environment.
• Must be able to handle multiple projects, changing priorities and a continually heavy workload.
• Exceptional oral and written communication skills.
• Strong customer service orientation.

Location

Atlanta, GA