Recruiting Administrative Associate

Key Responsibilities

• Event Planning and Execution
• Coordinate end-to-end logistics for Associate Consultant (AC) and Consultant (CON) recruiting events, including on-campus, in-office, and offsite marketing and closing events.
• Manage invites, student sign-ups, RSVPs, catering, nametags, and candidate feedback across virtual and in-person formats.
• Support diversity and emerging sources programs across AC and CON recruiting, including BEL, CREW, BASE, ADvantage, Consulting Kickstart, and SkillBridge.
• Coordinate associated logistics and help drive program execution for diversity and emerging sources programs.
• Assist in planning and executing offeree weekends and welcome weekends (3–4/year) for AC, ACI, CON, and Summer Associate roles.
• Organize logistics, attend events, interact with offerees, and ensure all activities run smoothly for offeree and welcome weekends.
• Support the full AC and CON recruiting cycle, including interview day logistics, resume screening, candidate scheduling in Avature, debrief notetaking, disposition communications, and off-cycle hiring efforts.
• Assist with application screening, referral tracking, and proactive sourcing.
• Assist in planning and executing the Summer Associate and AC intern programs in Atlanta, including the summer social calendar, training week, and final presentations.
• Communication Management
• Communicate and correspond with recruits on a regular basis, including referrals.
• Maintain incoming inquiries and applications and generate timely, appropriate responses.
• Assist senior recruiters with management of external marketing communications with school career offices and on-campus clubs and organizations.
• Manage email campaigns, social media, invitations, campus flyers, and room bookings.
• Provide clear, timely responses to consulting staff involved in recruiting (e.g., interviewer schedules, managing commitments, recruiting events).
• Draft/send responses to internal consultant leadership team members.
• Respond to routine recruit inquiries professionally and escalate non-routine questions to senior team members.
• Other Support
• Utilize Avature for data entry, application and event management, and applicant tracking and reporting in a timely and accurate manner.
• Ensure all candidate feedback is uploaded into Avature on a frequent basis.
• Attend team meetings, take notes, and schedule follow-up meetings as necessary.
• Work with the Atlanta HR team to manage the new hire onboarding process, including new hire paperwork, staffing prep materials, selection and distribution of colleagues, and start dates.
• Monitor and proactively order recruiting supplies, including marketing materials, gifts, and office supplies.
• Perform other administrative duties as requested or as responsibilities dictate.

Requirements & Tech Stack

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Willingness to learn HRIS and recruiting database tools.
• Experience with Avature for data entry, application and event management, and applicant tracking and reporting.

Qualifications

• Experience: 0.5–2 years of administrative, recruiting, or events support experience.
• Internship or campus involvement in a relevant function is welcome.
• Education: Bachelor's degree strongly preferred.
• Skills and Abilities:
• Strong interpersonal, written/verbal communication, and organizational skills.
• Comfort interacting with prospective candidates, school contacts, and Bain employees of varying tenure.
• Ability to execute tasks accurately and reliably under close supervision in a fast-paced environment.
• Meticulous attention to detail and strong follow-through.
• Able to manage multiple tasks and meet deadlines with guidance.
• Ability to handle highly confidential information in a professional manner.
• Desire to work with a diverse and inclusive team; embodies "A Bainie Never Lets Another Bainie Fail".
• Flexibility with hours; ability to work evenings and overtime as needed.
• Some travel may be required with advance notice.
• Must work on-site in Atlanta, GA 4-5 days per week depending on business need.