Administrative Assistant

Goldman Sachs

Role Overview

• Provide assistant coverage for senior stakeholders in North America.
• Include general administrative support, such as diary and meeting management, coordinating travel arrangements, and expense management.
• Handle various ad hoc projects and assignments as needed.
• Based in our New York office, five days a week.

Key Responsibilities

• Extensive and proactive diary and meeting management, including prioritization and coordination with senior stakeholders and global assistants across multiple time-zones.
• Act as an integral member of the team, maintaining a high level of awareness of current priorities and support required.
• Provide ad hoc support to the wider senior management group and senior visitors when required.
• Act as the main point of contact for administrative queries for the region.
• Arranging international travel for Managing Directors and processing expenses.
• Coordinating the onboarding of new hires, transfers, and terminations.
• Managing monthly invoices and arranging for payment as requested.
• As required, participate in general administrative duties, ad-hoc projects, committees, and group events.

Requirements & Tech Stack

• Proficient working knowledge of Microsoft Office including Outlook, PowerPoint, and Excel.

Qualifications

• Excellent written and verbal communication skills along with ability to communicate clearly, concisely, and confidently.
• Strong attention to detail, organized, efficient, and highly motivated.
• Can-do attitude and eagerness to grow with the department.
• Ability to build and maintain strong working relationships along with willingness to work collaboratively amongst assistant and admin team based both locally and globally.
• Ability to take on and prioritize a variety of time-sensitive tasks and projects whilst remaining flexible as priorities change.
• Proactivity; ability to take initiative, follow up where necessary without prompting, and seek clarification when needed.
• Strong work ethic with a positive attitude and growth mindset.
• Ability to work well under pressure and stay professional in a busy and sometimes hectic environment.
• Ability to handle sensitive matters with discretion and confidentiality.