Club Secretary

About the Role

Vivaham 360 is a specialized platform dedicated to creating remarkable Indian weddings and related celebrations. The company focuses on end-to-end support for couples and families, helping them plan, organize, and enhance every aspect of their wedding experience. Vivaham 360 collaborates with diverse vendors and service providers to deliver seamless, culturally rich events. Team members contribute to a vibrant, service-oriented environment where attention to detail and client satisfaction are highly valued.

The Club Secretary at Vivaham 360 is a part-time, on-site role based in Bengaluru.

Key Responsibilities

• Managing club records and documentation.
• Maintaining member databases.
• Handling routine clerical tasks such as correspondence, filing, and meeting minutes.
• Coordinating schedules.
• Supporting executive administrators in organizing meetings and events.
• Assisting with communication between members, vendors, and internal teams.
• Greeting and supporting members.
• Responding to inquiries.
• Ensuring timely follow-up to provide a smooth, professional experience for all stakeholders.

Qualifications

• Strong clerical skills, including record-keeping, document preparation, and basic computer proficiency.
• Excellent communication skills, both written and verbal, to interact effectively with members, vendors, and internal teams.
• Company secretarial work capabilities, such as drafting minutes, supporting compliance-related documentation, and organizing official records.
• Executive administrative assistance skills, including calendar management, meeting coordination, and logistical support for club activities.
• Customer service skills, with a focus on professionalism, responsiveness, and problem-solving in a member-facing environment.
• Relevant experience in administration, hospitality, events, or club management is beneficial.
• A diploma or bachelor’s degree in administration, management, commerce, or a related field is preferred.
• Ability to work on-site in Bengaluru.
• Ability to manage part-time schedules reliably.
• Ability to collaborate with a diverse team.