Import Assistant / Export Assistant / Trade Documentation Assistant

Location: Dubai, United Arab Emirates

Employment Type: Full-Time

Work Arrangement: On-site / Hybrid, depending on operational requirements

Role Responsibilities

• Import Assistant:
• Support inbound shipment coordination.
• Track delivery schedules.
• Communicate with suppliers and freight forwarders.
• Maintain import records.
• Export Assistant:
• Assist with export orders.
• Shipment bookings.
• Delivery coordination.
• Communication with customers and logistics partners.
• Trade Documentation Assistant:
• Prepare, verify, organize, and maintain commercial invoices, packing lists, shipping documents, and other relevant trade paperwork.
• Monitor shipment progress and follow up on missing documents, delays, or discrepancies.
• Coordinate with customs agents, warehouse teams, carriers, and internal departments to support smooth shipment processing.
• Maintain accurate digital records and ensure documentation follows applicable company procedures.

Qualifications

• Diploma or degree in Logistics, Supply Chain Management, International Trade, Business Administration, or a related field preferred.
• Experience in import/export administration, shipping coordination, or trade documentation is an advantage.
• Familiarity with Microsoft Excel, email communication, and document-management systems.
• Strong attention to detail, organization, and time-management skills.
• Good written and verbal communication skills.
• Ability to prioritize tasks and work effectively with multiple stakeholders.