Human Resources Associate

About the Role

The Human Resources Associate plans, supports, and coordinates a wide range of human resources initiatives requiring a high level of confidentiality. This role serves as a primary conduit for employee-related human resources requests and leads talent recruitment and acquisition efforts.

Key Responsibilities

• Administrative Support
• Serves as the first point of contact for employee human resource-related questions, responding or referring to the appropriate team member.
• Manages HRIS database, personnel filing, and archiving systems, ensuring data integrity and adherence to record retention policies.
• Completes employment authorization and personnel file requests promptly.
• Oversees, maintains, and updates human resources related materials on SharePoint.
• Runs reports, analyzes, and compiles human resources data into requested reports and presentations.
• Supports DEI work through email communications, cohort administration, and meeting room setups.
• Assists in organizing employee engagement initiatives, such as events, celebrations, and recognition programs.
• Assists in performance management activities, including tracking performance appraisals and providing necessary documentation.
• Prepares reports, correspondence, notices, memoranda, charts, forms, and agendas.
• Talent Recruitment and Acquisition
• Applies recruitment and staffing strategies to attract, retain, and engage an effective workforce.
• Champions diversity, equity, and inclusion (DEI) by promoting and following hiring processes for recruiting candidates across diverse backgrounds.
• Creates, posts, and maintains job postings and advertisements.
• Monitors, tracks, and updates candidate application statuses and recruitment progress in the HRIS.
• Communicates and schedules interviews with candidates.
• Leads and conducts interviews with candidates via Teams and in-person.
• Makes offer calls, completes background checks, writes offer letters, and communicates onboarding information to new hires.
• Ensures compliance with the Minnesota Wage Theft Prevention Act.
• Maintains knowledge of local, state, and federal employment laws and regulations.
• Employee Onboarding and Offboarding
• Oversees TB testing processes, including authorization, tracking, and employee communications.
• Creates, implements, and maintains new employee onboarding and orientation processes through Paylocity, including:
• Orientation Packet creation
• Training Room setup
• Badge Photo processing
• Lunch ordering
• Orientation attendance updates
• Onboarding packet support and completion
• Employee profile setups
• Tracks new hires’ upcoming start dates and provides hiring managers with a pre-start checklist.
• Sends and processes new hire and stay employment surveys.
• Assists the training department with new employee orientation and other interdepartmental activities.

Requirements & Tech Stack

• Administrative and/or Human Resources Assistant experience required, preferably within a mid-sized organization.
• Demonstrated use of media platforms (internet, job sites, social media) for candidate recruitment and sourcing.
• Knowledge of and ability to use HRIS systems, including reporting, applicant tracking, and personnel file data storage.
• Willingness to manage multiple priorities to ensure timely and productive work completion.
• Demonstrated experience communicating effectively and persuasively both verbally and in writing.
• Proficiency with Microsoft Office Products (Outlook, Word, Excel, PowerPoint) and Google applications.

Qualifications

• Experience exercising professional discretion and maintaining confidentiality.
• Ability to work diplomatically with a wide variety of people.
• Possesses public speaking ability.
• Strong organizational skills.
• High attention to detail.
• Experience, ability, and commitment to working with diverse individuals and teams across lines of difference (race, gender-identity, sexual orientation, religion, ability, age, class, immigrant status).
• Willingness and ability to travel between office locations.
• Ability to work flexible hours/days, including occasional evenings and weekends.
• Physical demands: Frequent use of telephone, repetitive typing, ability to work extended desk/computer hours. Ability to bend, stand, stoop, walk, and lift up to 30 pounds.

Working knowledge of local, state, and federal employment laws and regulations is preferred.

Prior human resources experience is preferred.