Executive Assistant & Operations Associate

About Us

Nidus is building autonomous manufacturing systems powered by AI and robotics. We're building the intelligence layer that makes flexible automation possible. Our team comes from the intersection of defense technology and AI, with deep experience across ML, robotics, product development, and defense. We're a small, in-person team in New York City.

About the Role

We’re hiring an Executive Assistant & Operations Associate to support our CEO and founders, ensuring the company operates at full speed. This role protects and multiplies the founders' time, and ensures every customer, candidate, and guest has a positive experience.

Key Responsibilities

• Run the founders’ calendars and travel.
• Own expenses end to end, including receipts, expense reports, and reimbursements.
• Move deals forward by coordinating NDAs, calls, and meetings.
• Draft and send emails, and follow up on all action items.
• Partner with the Head of Talent on candidate meetings with founders, including scheduling and travel.
• Plan NYC recruiting dinners and events with the Head of Talent.
• Help organize offsites and team outings.
• Manage visitor access, deliveries, and packages.
• Welcome guests and prepare for visits.

Qualifications

• Experience supporting founders or executives, making them measurably more effective.
• Proactive in anticipating needs and resolving conflicts.
• Organized, responsive, and reliable.
• Clear written communication skills and the ability to represent the company with confidence.
• Discreet and able to handle sensitive information.
• Ability to thrive in an in-person, fast-paced team environment.

Bonus

• Experience in defense tech or working directly with government customers.

Compensation & Benefits

• Base Salary: $100k - $150k
• Equity: Meaningful ownership in the company.
• Health coverage: Medical, dental, and vision through Thatch.
• Team lunches: Provided in the office.