Administrative Assistant

Job Summary

• Perform general administrative duties for the assigned department.
• Perform routine clerical functions.
• May support more than one department simultaneously.

Key Responsibilities

• Perform a variety of clerical work involving standardized forms, reports, data, and procedures using established instructions/routines.
• Read and route incoming mail; prepare outgoing mail and correspondence or other printed materials.
• Maintain postage meter and stamp outgoing mail.
• Organize and maintain file systems; file correspondence and other records.
• Answer and screen managers' phone calls.
• Arrange conference calls and meetings.
• Maintain conference room schedule.
• Greet visitors and direct to the appropriate area or person.
• Coordinate and arrange meetings; prepare agendas, reserve and prepare facilities; record and transcribe meeting minutes.
• Order and maintain supplies.
• Arrange for equipment maintenance.
• Develop and grow internal and external customer relationships to improve company growth.
• Reconcile petty cash monthly.
• Perform other duties and responsibilities related to the nature of the job as needed.

Requirements & Tech Stack

• Knowledge of basic office equipment (phone, fax, copier, 10-key).
• Microsoft Office skills.
• Ability to communicate with employees, peers, supervisors, vendors, and customers effectively.
• Internal and external customer service orientation.
• Ability to work independently.
• Ability to lift up to 10 lbs. and carry small objects.
• Ability to occasionally lift up to 25 lbs.
• Availability to work overtime as necessary.

Qualifications

• High school diploma.
• Associate's Degree preferred.
• At least 1 year of office experience or an equivalent combination of education and experience.