Sales Coordinator

Sales Coordinator – Japanese Bilingual

About the Role

A global manufacturer and supplier of electronic materials seeks a Sales Coordinator for its U.S. office. This role supports sales order processing for industrial equipment, general office administration, and expense entry. Entry-level candidates and recent graduates are welcome.

Key Responsibilities

• Process customer orders and purchase orders using an ERP system.
• Coordinate order status, delivery schedules, and related documentation with distributors and Japan-based teams.
• Maintain accurate sales and order records using Excel and internal systems.
• Handle general office administration, incoming calls, and correspondence.
• Enter expenses and assist with basic administrative accounting tasks.
• Communicate with internal teams and external business partners in Japanese and English.
• Potentially assist with trade show coordination and additional accounting support as responsibilities expand.

Requirements & Tech Stack

• Professional Japanese proficiency for coordination with Japan-based teams and distributors.
• English communication skills sufficient for business emails and telephone inquiries.
• Intermediate to advanced Excel skills, including VLOOKUP and PivotTables.
• Proficiency in Microsoft Word.
• Strong attention to detail, organizational skills, and willingness to learn.
• Ability to independently manage multiple administrative and sales support tasks.
• ERP system training will be provided.

Qualifications

• Preferred Experience:
• Experience in sales coordination, order processing, or import/export operations.
• ERP experience.
• General office administration or expense processing experience.
• Experience in manufacturing, industrial equipment, or electronics-related industries.

Other Details

• Compensation: Approximately $60,000/year + semiannual performance bonuses.
• Hours: Monday–Friday, 8:30 am–5:30 pm (1-hour lunch break).
• Employment Type: Full-time, Non-Exempt.
• Location: San Jose, CA.
• Work Arrangement: Hybrid (onsite for the first 2 months; approximately 3 onsite days/week thereafter).
• Training: Initial training may require adjusted hours (e.g., 9:30 am–6:30 pm) to coordinate with Japan.
• Overtime: Occasional overtime is minimal.
• Travel: Business travel is not required.
• Benefits: Medical, dental, vision, and SIMPLE IRA with 3% employer matching.
• Bonuses: Semiannual bonuses; historical annual total equivalent to approximately four months of base salary (not guaranteed).
• Interviews: Typically one to two onsite interviews.
• Desired Start: As soon as possible.