Office Services Associate, New York City

About the Role

The Office Services Associate will be part of a team that provides a superior level of service to management, employees, clients, prospects, and guests of the firm. This is a high-visibility role that requires strong attention to detail, flexibility, and resourcefulness, with the ability to multi-task and juggle projects with aggressive deadlines. The ideal candidate is a strong leader who is also involved in the day-to-day operation of the Office Services Team.

Key Responsibilities

• Front Desk
• Welcome visitors by greeting them in person or by telephone; answering or referring inquiries.
• Greet, welcome, and announce guests appropriately; direct them to assigned conference rooms if needed.
• Create daily schedules of meetings with external visitors, register external visitors with building security.
• Screen and direct all main line incoming calls.
• Manage the main phone line general greetings.
• Monitor and check the general voice mailbox every morning.
• Maintain appearance of conference rooms.
• Manage conference room reservations.
• Maintain reception area and all common areas.
• Provide back-up phone coverage for the Chicago office.
• Administrative
• Maintain a current list of vendors and update with changes or additions, upon request.
• Monthly expense report reconciliation for all office/pantry supply orders.
• Perform weekly inventory of lunchroom, pantry, and mother’s room. Order and stock items as needed.
• Reconcile Seamless account expenses and route to Office Manager for approval.
• Manage Seamless account: Create accounts for new hires and delete accounts for all terminations.
• Provide backup support to Mailroom Associate & Hospitality Associate.
• Assist Office Manager with ad hoc projects.
• Hospitality
• Assist with food & beverage set-ups for meetings, events, and GCM Eats, upon request.
• Work with respective caterer(s) on menu selections.
• Source new catering vendors upon request.
• Order food, beverages, and snacks for GCM meal perk programs.

About GCM Grosvenor

GCM Grosvenor (Nasdaq: GCMG) is a global alternative asset management solutions provider with approximately $97 billion in assets under management across private equity, infrastructure, real estate, credit, and absolute return investment strategies. The firm has specialized in alternatives for more than 54 years and has a diverse, engaged team of approximately 560 professionals serving a global client base. The firm is headquartered in Chicago, with offices in New York, Toronto, London, Frankfurt, Tokyo, Hong Kong, Seoul, and Sydney. For more information, visit: gcmgrosvenor.com.