Apprentice Court Clerk

About the Role

This is an entry-level Apprentice Court Clerk position with the Missouri Judiciary, performing duties in a court utilizing an electronic filing system. Work is initially performed under close supervision while learning general office knowledge and specific court policies and procedures.

Key Responsibilities

• Perform technical clerical work in the Criminal Traffic - Docketing Department.
• Prepare criminal and traffic dockets.
• Review files/eFiling to determine proper issuance of warrants.
• Process work by making minute entries in JIS and SMC.
• Utilize a personal computer to enter and dispose of cases.
• Accompany Judge and files into courtroom on docket day OR attend dockets via video/telephone conferencing.
• Review documents for completeness, adequacy, and accuracy.
• Attach bonds to proper files.
• Determine the proper time to pay out cash bonds and prepare payout orders.
• Open mail and attach same to proper files or accept memos through eFiling queue.
• Answer inquiries and furnish information to attorneys, court personnel, and the general public in person and by telephone.
• Perform other duties as assigned.
• Perform case processing in receiving and initiating case files.
• Perform technical duties such as reviewing judgments, preparing warrants, summonses and garnishments and executions, bond settings, and docket control.
• Review legal documents for necessary information required for filing; determine processing required and take necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules, and procedures.
• Perform accounting duties in receiving and disbursing monies, reconcile financial accounts, and prepare daily and monthly financial reports.
• Prepare a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances, or reports.
• Coordinate the flow of documents necessary for court assignments.
• Properly queue electronically filed proceedings for processing.

Requirements & Tech Stack

• Electronic filing system
• JIS
• SMC
• Personal computer

Qualifications

• Associate’s Degree in a related field or at least 60 semester hours from an institution of higher learning.
• Additional experience above the minimum stated may be substituted on a year-for-year basis for the required education.
• Ability to comprehend court procedures and policies, legal documents, laws, and legal factors pertaining to the court.
• Ability to gain working knowledge of organization operations, functions, and scope of authority of the court.
• Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress.
• Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives.
• Ability to maintain a variety of complex records and prepare reports from an automated system.

Employees may be exposed to: Evidence and testimony that may be disturbing, such as photographs of violent scenes and victims and/or sexually explicit material; evidence that may include syringes, drugs, weapons and blood; the public who may potentially be verbally or physically abusive, allergens, such as perfumes and dust; and unpleasant odors, such as unwashed clothing or chemicals offered into evidence.