Part-time Admin Assistant

About the Role

The Admin Assistant is a part-time, on-site role based in NW Houston, TX, responsible for supporting the smooth operation of Healing Rivers Counseling, LLC.

Key Responsibilities

• Manage incoming calls.
• Schedule and confirm appointments.
• Greet clients.
• Maintain a professional and welcoming front office environment.
• Handle client records.
• Perform data entry.
• Organize documents.
• Assist with billing or insurance verification as needed.
• Maintain strict confidentiality.
• Coordinate administrative tasks for clinicians.
• Manage email correspondence.
• Prepare simple reports.
• Support basic office functions such as filing, photocopying, and supply ordering.

Requirements & Tech Stack

• Microsoft Office or Google Workspace proficiency.
• Basic data entry and record-keeping skills.

Qualifications

• Strong Administrative Assistance and Clerical Skills to manage scheduling, documentation, and office organization.
• Professional phone etiquette and communication skills to interact effectively with clients, clinicians, and external partners.
• Experience or comfort with Executive Administrative Assistance tasks, such as calendar management and supporting practice leadership.
• Ability to maintain confidentiality.
• Ability to demonstrate empathy in client interactions.
• Ability to work reliably in an on-site environment.
• Strong attention to detail.
• Strong time management skills.
• Strong problem-solving skills.
• Previous experience in a healthcare or counseling setting is beneficial but not required.
• High school diploma or equivalent required.
• Additional training or coursework in administration or healthcare is a plus.