Administrative Assistant

About the Role

As an Administrative Assistant at Moore, Beauston & Woodham, LLC (MBW), you will become a key part of the team, contributing to smooth operations and high-quality client service. Success in this role means being proactive, reliable, and detail-oriented, playing a key role in keeping the firm organized, efficient, and client-focused.

Key Responsibilities

• Contribute to smooth operations and high-quality client service.
• Build a strong foundation in firm systems, workflows, and core administrative tasks.
• Create relationships with clients and establish yourself as reliable and professional in all interactions.
• Take independent ownership of client intake and document tracking, improving accuracy and efficiency.
• Confidently support staff with administrative workflows.
• Independently manage high-volume workflows efficiently.
• Proactively manage deadlines and follow-ups.
• Help streamline processes to reduce administrative burden on the team.
• Become a trusted operational resource.
• Maintain accurate client records.
• Contribute process improvement ideas.
• Enhance office efficiency.

Qualifications

• Pride in accuracy.
• Ability to anticipate needs.
• Enjoy making a meaningful impact.

Culture & Lifestyle Perks

• Work-Life Integration: Summer Fridays off.
• Firm-Wide Connection: High-energy MBW Bingo sessions, seasonal team-building activities, and collaborative events.
• Holistic Wellness: Friendly inner-office step challenges and wellness initiatives.
• Continuous Development: Ongoing investment in technical mastery and soft-skills/leadership training.

Comprehensive Benefits Package

• Competitive 401(k) matching.
• Full Health, Life, AD&D, and Disability insurance.
• Dental, Vision, FSA/Dependent Care, and Critical Illness coverage.
• Generous Paid Time Off (PTO).
• Marketing and employee/client referral bonus programs.