Administrative Assistant

StarFund LLC

About the Role

StarFund LLC is a mortgage lender focused on earning long-term trust by serving individuals, families, and communities with integrity. The company works through a team of dedicated mortgage professionals who guide clients through purchasing or refinancing their largest investments. StarFund LLC emphasizes personalized service, clear communication, and an exceptional customer experience at every step of the mortgage process. Team members are encouraged to uphold high professional standards while contributing to a supportive and client-centered workplace culture.

The Administrative Assistant role is a full-time, on-site position based in Miami, FL. This role supports daily office operations, including managing schedules, coordinating meetings, preparing documents, and maintaining organized filing systems (digital and physical). The Administrative Assistant will handle incoming calls and emails, greet visitors, and ensure professional, timely communication with clients and internal team members. Responsibilities also include data entry, updating records, assisting with basic reporting, and providing executive administrative support as needed. The role requires a detail-oriented individual who can manage multiple tasks, prioritize effectively, and contribute to a smooth, efficient office environment.

Key Responsibilities

• Manage schedules
• Coordinate meetings
• Prepare documents
• Maintain organized filing systems (digital and physical)
• Handle incoming calls and emails
• Greet visitors
• Ensure professional, timely communication with clients and internal team members
• Perform data entry
• Update records
• Assist with basic reporting
• Provide executive administrative support as needed

Requirements & Tech Stack

• MS Office or similar
• Basic computer literacy

Qualifications

• Strong administrative support skills, including Administrative Assistance and Executive Administrative Assistance
• Professional phone handling abilities demonstrating excellent Phone Etiquette
• Effective Communication skills for interacting with clients, team members, and leadership
• Solid Clerical Skills, including data entry, filing, document preparation, and record maintenance
• High attention to detail
• Strong organizational abilities
• Reliability in managing confidential information
• Ability to work on-site in Miami, FL
• Ability to collaborate within a team
• Ability to provide consistent, client-focused service
• Previous experience in an administrative or office support role
• Experience in financial services or mortgage lending is a plus