Executive Assistant Intern

About the Role

We are looking for a proactive and organized Executive Assistant Intern to support management and coordinate with different teams to ensure that important tasks, approvals, and follow-ups are completed on time. This role is ideal for someone who is good at communication, coordination, task tracking, and following up with people to get things done.

• 📍 Location: Remote
• 💰 Stipend: ₹10,000/month
• ⏰ Working Hours: 40 hours/week

Objective

To provide executive and administrative assistance by coordinating with team members, tracking pending activities, obtaining required updates and approvals, and ensuring timely completion of management-assigned tasks.

Core Responsibilities

• Follow up with team members on pending tasks, deadlines, and commitments.
• Coordinate with different departments to collect updates and required information.
• Obtain approvals from relevant managers and stakeholders for pending activities.
• Remind responsible team members about upcoming deadlines and overdue tasks.
• Track task progress and maintain accurate follow-up records.
• Coordinate communication between management and different departments.
• Schedule discussions, share reminders, and ensure required participants are informed.
• Maintain trackers, spreadsheets, meeting notes, and internal documentation.
• Escalate delayed tasks, missing updates, and pending approvals to the appropriate person.
• Assist management with routine administrative and coordination requirements.

Monthly Goals & KPIs

• Task Follow-up & Completion
• Ensure at least 95% of assigned follow-ups are completed within agreed timelines.
• Maintain visibility on pending tasks and communicate delays promptly.
• Documentation Accuracy
• Maintain 100% accuracy in critical trackers and documentation.
• Ensure updates, approvals, and follow-up records are properly documented.
• Coordination & Responsiveness
• Ensure timely communication with relevant stakeholders.
• Minimize delays caused by missed reminders, pending updates, or uncommunicated approvals.

Ideal Candidate

• Strong communication and interpersonal skills.
• Comfortable following up with managers and team members.
• Confident in requesting updates and approvals professionally.
• Highly organized and capable of managing multiple follow-ups.
• Takes ownership and does not wait for repeated instructions.
• Persistent without being aggressive when following up.
• Good at prioritizing tasks and identifying delays.
• Responsible with confidential information.

Technical Skills

• Google Sheets / Microsoft Excel
• Microsoft Teams / Slack
• Email communication and follow-ups
• Monday.com or similar task management platforms
• Basic documentation and record management
• Meeting coordination and calendar management

Qualifications

• Bachelor's degree in Business Administration, Management, HR, or a related field; recent graduates are welcome.
• Fresh graduates with strong communication and organizational skills are encouraged to apply.

Availability & Commitment

• Full-time internship
• 40 hours/week
• Consistent availability during agreed working hours.
• Must be responsive to team communication and management requests.
• Availability for relevant team meetings and coordination activities.