Task Order Management Intern

About the Role

The Task Order Management (TOM) team at JPL oversees documentation, compliance tracking, and administrative processes for effective task order execution. This internship supports these efforts by helping maintain core documentation, strengthening tracking mechanisms, and contributing to improvements in TOM workflows.

Key Responsibilities

• Supporting documentation management and administrative workflows
• Uploading Task Plans (TPs), concurrences, agreements, and related materials into Suite
• Organizing, updating, and maintaining Contract Management Instructions (CMIs) to reflect current processes
• Keeping the Contract Administration Plan (CAP) current and aligned with evolving requirements
• Conducting audits of the TP Tracker to ensure information accuracy and completeness, and summarizing findings
• Tracking Purchase Requests (PRs) and maintaining up-to-date PR statuses
• Updating the Priority Tracker with task progress and workload information to support planning
• Assisting with deliverable tracking, compliance activities, and deadline monitoring
• Working with Contracts Managers to track deliverables and request outstanding items from project teams
• Monitoring Anticipated Exhaustion of Funds (AEF) dates and helping prepare notification letters
• Tracking Period of Performance (PoP) end dates on task orders and alerting the TOM team of upcoming deadlines
• Drafting No Cost Extension (NCE) and AEF letters for TOM review
• Contributing to process improvement and technology-focused initiatives
• Identifying opportunities to introduce AI or automation tools that support document organization, summarization, tracking, and other workflows
• Assisting with the testing, evaluation, and documentation of new automation processes or AI-enabled concepts
• Providing recommendations—supported by observations or prototype examples—for enhancing efficiency and reducing manual workload across TOM activities

Requirements & Tech Stack

• Must be currently enrolled at least half-time at an accredited college or university pursuing a Bachelor’s in Business, Engineering, Computer Science, Data Analytics, Information Systems, or a related field
• Must be able to work a minimum of 20 hours per week, with a maximum of 30 hours per week while in school
• Proficiency in the Microsoft Office Suite – Excel, Word, PowerPoint, and Outlook
• Strong analytical and problem-solving skills, with the ability to work with and interpret data
• Strong written and verbal communication skills and ability to work in a team environment
• Minimum GPA of 3.0/4.0

Preferred Skills

• Completed coursework with exposure to business communications principles and database/spreadsheet techniques
• Prior internship experience in related business areas
• Ability to quickly learn and apply subcontracting principles in a high-volume environment
• Participation in student organizations
• Intermediate to advanced proficiency in MS Excel, Word, and PowerPoint
• Ability to interface effectively with all levels of personnel and assist in resolving multifaceted issues
• Punctual, detail-oriented, resourceful, and self-motivated

Location

• Fully Onsite in Pasadena, CA