Data Entry Clerk

About the Role

We are looking for a detail-oriented, organized, and reliable Data Entry Clerk to join our team. The ideal candidate will have strong typing skills, excellent attention to detail, and the ability to manage large volumes of information accurately and efficiently.

Key Responsibilities

• Enter, update, and maintain accurate information in company databases, spreadsheets, and internal systems.
• Review source documents to verify the accuracy and completeness of information before data entry.
• Check and correct data entry errors, inconsistencies, and missing information to maintain data integrity.
• Organize, categorize, and maintain digital and physical records for easy retrieval and reference.
• Process invoices, purchase orders, customer details, employee records, inventory information, and other business documents as required.
• Verify entered data against original documents to ensure accuracy and consistency.
• Maintain confidentiality and security when handling sensitive company information and records.
• Scan, upload, label, and organize documents in accordance with company filing procedures.
• Assist in updating customer databases, supplier records, product information, and other operational data.
• Prepare basic reports, spreadsheets, and summaries to support departmental requirements.
• Identify duplicate entries, incomplete records, and discrepancies, and report issues to the relevant personnel.
• Respond to internal requests for data retrieval, document verification, and record updates.
• Maintain proper documentation and ensure all records are stored systematically.
• Support administrative teams with data processing, filing, and other routine office tasks.
• Follow established data entry procedures, company policies, and documentation standards.
• Meet daily and weekly data entry targets while maintaining a high level of accuracy.
• Assist with data migration, database updates, and system maintenance when required.
• Coordinate with relevant departments to obtain missing information and clarify discrepancies.
• Suggest improvements to data entry workflows and filing procedures to increase productivity.

Requirements & Tech Stack

• Good typing speed with a high level of accuracy and attention to detail.
• Proficiency in Microsoft Office applications, particularly Microsoft Excel and Word.
• Basic computer skills and familiarity with email, spreadsheets, databases, and document management systems.
• Strong organizational and time management skills.
• Ability to enter, review, and process large volumes of data accurately and efficiently.
• Good numerical skills and the ability to identify errors and inconsistencies in records.
• Strong written and verbal communication skills.
• Ability to handle confidential information responsibly and maintain data security.
• Ability to work independently and collaborate effectively with team members.
• Good concentration and the ability to perform repetitive tasks while maintaining accuracy.
• Ability to manage multiple assignments and meet deadlines in a fast-paced working environment.
• Willingness to learn new software, internal systems, and data management procedures.

Qualifications

• Previous experience as a Data Entry Clerk, Data Entry Operator, Administrative Assistant, or in a similar role is an advantage.
• A high school diploma or equivalent qualification is required; a diploma in Business Administration, Information Technology, or a related field is an advantage.
• Familiarity with ERP systems, CRM platforms, or database management software is an advantage.
• Previous experience in document management, record keeping, or administrative support is an advantage.