Program Coordinator, CSTS

About the Role

HJF is seeking a Program Coordinator to provide administrative project oversight of a narrower scope under the direction of the Senior Program Manager for Center Operations of the Department of Psychiatry / Center for the Study of Traumatic Stress (CSTS).

CSTS is one of the nation’s oldest and most highly regarded, academic-based organizations dedicated to advancing trauma-informed knowledge, leadership and methodologies.

The Program Coordinator completes more routine tasks independently and relies on guidance from higher Program Manager (PM) levels for more complex tasks.

Key Responsibilities

• Provides dedicated administrative and logistical support throughout proposal development, collaborating with finance and research teams to assemble submissions, track project milestones, and meet strict award criteria.
• Coordinates end-to-end recruitment support under direct supervision, serving as the central point of contact for internal staff and the HJF Recruiting Department to screen resumes, schedule interviews, track progress, and facilitate hiring logistics.
• Coordinates broad communication initiatives under senior direction including, but not limited to, social media content, website updates, and conference logistics. Improve engagement and alignment across internal teams, external collaborators, and key stakeholders.
• Oversees center-wide data collection, maintenance, and study performance tracking to ensure accurate data integration for grant proposals, academic publications, and reporting deliverables.
• Provides administrative and logistical support to ensure smooth daily Center operations, managing scheduling, purchasing, shipping, staff meeting coordination, and facilities requests. May include budgetary responsibility to include plan/forecast.
• Coordinates Center recruitment and hiring, and supports funding opportunities, budget responsibilities in support of the Senior Manager of Financial Operations, space management, personnel management, grant proposals, contracts, purchasing, social media management, and broader communications and outreach work.
• Performs other task-aligned duties as assigned that fall within the scope of the role and level of experience.

Requirements & Tech Stack

• Bachelor's Degree required.
• Public Health, Psychology, Communications, Business Administration, or related field preferred.
• Knowledge of organizational objectives and office automation.
• Ability to work completely independently, use sound judgement in solving problems.
• Displays discretion in the sharing of sensitive information.
• Ability to coordinate many complex systems and programs simultaneously.
• Knowledge of project management principles.
• Good communications skills.
• Ability to obtain a T1/Public Trust background check.

Physical Capabilities

• Lifting: Requires lifting materials up to 25 lbs.
• Ability to stand or sit at a computer for prolonged periods.

Work Environment

• This position will take place primarily in an office setting.