Executive Assistant to Technical Director

About the Role

Stallion Laboratories Pvt. Ltd. is seeking a proactive, organised, and detail-oriented Executive Assistant to support the Technical Director. The ideal candidate will be calm and composed, capable of multitasking, and possess strong coordination and follow-up skills to ensure smooth execution of daily activities and timely closure of assigned tasks.

Key Responsibilities

• Provide day-to-day administrative and executive support to the Technical Director.
• Coordinate with various plant departments, including Production, Quality Assurance, Quality Control, Engineering, and other relevant teams.
• Follow up on pending tasks, action points, and commitments to ensure timely completion.
• Maintain daily task trackers, prepare updates, and monitor progress on key activities.
• Schedule meetings, coordinate discussions, prepare agendas, and record meeting minutes and action points.
• Ensure effective communication between the Technical Director and internal stakeholders.
• Handle emails, documentation, reports, presentations, and other official correspondence.
• Track deadlines, priorities, and critical deliverables while ensuring proper follow-up with concerned departments.
• Support the Technical Director in managing daily schedules, plant-related activities, and ad hoc requirements.
• Maintain confidentiality of sensitive business information and management discussions.
• Assist in coordinating cross-functional activities and ensuring smooth workflow across departments.

Requirements & Tech Stack

• Calm and composed personality: Ability to remain professional and handle multiple priorities under pressure.
• Strong follow-up skills: Persistent and systematic in tracking pending tasks and ensuring timely closure.
• Multitasking ability: Capable of managing multiple assignments without compromising accuracy.
• Excellent coordination: Ability to work effectively with different departments and stakeholders.
• Communication skills: Good verbal and written communication skills.
• Organisational skills: Strong attention to detail, time management, and prioritisation.
• Proactive approach: Ability to anticipate requirements, take initiative, and work with minimal supervision.
• Confidentiality and professionalism: Ability to handle sensitive information with discretion.
• Computer proficiency: Working knowledge of MS Excel, Word, PowerPoint, Outlook, and task-tracking tools.

Qualifications

• Graduate in any discipline; candidates with qualifications in Management, Commerce, Administration, or related fields will be preferred.
• Prior experience as an Executive Assistant, Management Trainee, Coordinator, or in an administrative role will be an added advantage.
• Candidates should be comfortable working from the plant location at GIDC Kerala, Gujarat.

Ideal Candidate Profile

The ideal candidate will be dependable, disciplined, composed, and highly organised, with a strong sense of ownership and urgency. The role requires someone who can keep track of multiple activities, coordinate effectively with plant teams, follow up persistently without hesitation, and ensure that commitments and action points are completed on time.

Key expectation: The candidate should not merely communicate instructions but actively track progress, follow up with concerned stakeholders, and ensure closure of assigned tasks.