Front Desk Administrative Assistant

About the Role

HJF is seeking a Front Desk Administrative Assistant to perform a wide range of administrative and clerical duties for a department or department manager. This is the first of three Administrative Assistant Levels, distinguished by moderate judgment in resolving problems of limited complexity. This position will be in support of HJF's Support Services Department and will take place primarily in an office setting, 100% on-site.

Key Responsibilities

• Manage front desk operations and provide administrative support to ensure efficient daily office functions.
• Answer phones, take and deliver messages, and provide information to callers as needed and appropriate.
• Set up and maintain department files and assist with initiating, organizing, and completing department projects.
• Perform typing assignments and proofread all work.
• Maintain and update databases and spreadsheets as needed.
• Prepare reports, meeting minutes, and correspondence.
• Create and edit documents, spreadsheets, and presentations.
• Assist in managing schedules, arranging appointments, and itineraries.
• Sort mail, operate automated office equipment, and provide and maintain department office supplies.
• May perform other duties and responsibilities as assigned or directed by the supervisor, including attendance of and participation in required training.

Requirements & Tech Stack

• High School Diploma required; Associate's degree preferred.
• Minimum of 0-2 years of experience required.
• Knowledge of proper grammar, punctuation, spelling, etc.
• Excellent communication skills.
• Ability to type at least 60 words per minute.
• Ability to operate a word processor or computer.
• Ability to effectively communicate with a diverse group of people.

Physical Capabilities

• Lifting: Requires lifting materials up to 25 lbs.
• Ability to stand or sit at a computer for prolonged periods.

Compensation

• The hourly pay range for this position is $22.16 - $25.00. Actual hourly pay will be determined based on experience, education, etc.

Benefits

• HJF offers a comprehensive suite of benefits focused on health and well-being, from medical, dental, and vision coverage to health savings and retirement plans, and more.