Executive Assistant

About the Role

Citi is looking for a high caliber professional to join our team as Executive Assistant (Internal Job Title: Executive Assistant - A04) based in Mumbai, India. This role provides support to senior managers and an entire department by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements, and performing other administrative tasks.

Key Responsibilities

• Directly supports senior managers and an entire department.
• Manages day-to-day calendars of senior management; arranges meetings and secures meeting rooms.
• Arranges conferences, meetings, and events as required by the Unit; establishes priorities on behalf of the manager or team.
• Coordinates travel arrangements; prepares and distributes schedules/agendas for travel.
• Assists team members with documentation for overseas travel, including visa, ticketing, hotel, airport transfers, foreign exchange, ground transportation, and expense reports.
• Handles incoming calls and responds to inquiries.
• Orders supplies and processes invoices through the Procure to Pay system.
• Processes and follows up on Virtual Requests.
• May prepare and review materials and correspondence for meetings.
• Maintains and updates files/records, produces reports, and various correspondence.
• Handles sensitive materials and maintains appropriate levels of confidentiality.
• Performs other duties and functions as assigned.
• Appropriately assesses risk when business decisions are made, demonstrating consideration for the firm's reputation, safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Requirements & Tech Stack

• Proficient in Microsoft Office.
• Experience with the Procure to Pay system.
• Experience with Virtual Requests.

Qualifications

• Previous office administration experience, preferably within a large and complex financial services or similar organization.
• Self-motivated and detail oriented.
• Consistently demonstrates clear and concise written and verbal communication skills.
• Bachelor's/University degree or equivalent experience.