Executive Assistant

About the Role

Futura Identities, part of Signarama Silver Spring, designs, manufactures, and installs custom signs. This role supports the CEO and helps maintain office and shop administration. The company is growing and building its systems, and this role will contribute to creating and documenting them.

The Role

• Report directly to the CEO.
• Work primarily with the CEO and a small office team.
• The job is a combination of executive support and office/shop administration.
• Assist in creating and documenting new systems and processes.

What You Will Do

Executive Support

• Manage the CEO’s calendar and inbox.
• Book travel and prepare for meetings.
• Track follow-ups and keep projects and people on schedule.

Office and Shop Administration

• Order supplies and work with vendors.
• Keep supply tracking current.
• Document office processes as the company implements more structure.

What the First 90 Days Look Like

• Take over the CEO’s calendar and inbox fully.
• Set up vendor ordering and supply tracking.
• Document the first core office processes.

Requirements & Tech Stack

• Prior executive or administrative assistant experience (internships and part-time office work count).
• Strong written communication.
• Comfort with Google Workspace or Microsoft Office.
• Ability to handle confidential information.
• Reliable transportation to the office.

Qualifications

• Organization.
• Calendar and inbox management.
• Clear communication.
• Discretion.
• Handling competing priorities.
• Sign-industry familiarity is a nice-to-have, not a requirement.

Location and Hours

• Fully in-office at [street address], Philadelphia, PA.
• Hours: Monday to Friday, 9 AM to 5 PM.
• Some days may start early or run late.
• Some Saturdays worked remotely (the only remote aspect of the role).

Benefits

• Insurance
• Paid holidays
• PTO
• Sick/personal days

Compensation

$45,000.00 - $65,000.00 per year