Administrative Specialist

A. Merante Contracting, Inc.

About the Role

A permanent, part-time or full-time position supporting the organization's accounting and general office functions within the construction and transportation businesses.

Key Responsibilities

Accounting & Administrative Support

• Scan, code, and upload Accounts Payable invoices
• Gather and organize receipts for company credit card accounts
• Assist with Accounts Receivable invoicing
• Provide support to the Payroll department
• Assist with basic accounting and data entry
• Track tax-exempt status for projects and prepare tax exemption forms
• Scan, organize, name, and maintain electronic project documents
• Maintain supporting documentation for audits, as needed

General Office Support

• Provide a friendly and professional first impression at the front desk
• Answer and direct incoming company calls
• Assist with mailings and other administrative projects
• Help maintain organized and well-stocked common areas
• Provide occasional additional office support and run local business errands, as needed

Requirements & Tech Stack

• Microsoft Office
• Computers
• Data entry
• Scanners
• Printers
• Electronic filing

Qualifications

• Organized, dependable, and detail-oriented
• Comfortable working independently and as part of a team
• Able to prioritize multiple responsibilities in a busy office environment
• Interested in administrative work with exposure to accounting, bookkeeping, AP/AR, or payroll
• Takes pride in accuracy and following through on responsibilities
• A valid driver’s license holder
• Previous administrative or office experience
• Basic bookkeeping or accounting experience
• Accounts Payable or Accounts Receivable experience
• Payroll experience
• Construction or transportation industry experience

Pay: $24.00–$26.50 per hour

Work Location: In-Person, West Mifflin 15236