Administrative Associate

About the Role

The Administrative Associate is responsible for working directly with a department or team in performing administrative duties as assigned, maintaining and promoting overall office efficiency. The role requires exhibiting legendary customer service when communicating with colleagues, clients, owners, and vendors, with a focus on productivity and results.

Key Responsibilities

• Provide high-level administrative support, including detailed calendar management, overseeing correspondence, invoice tracking, presentations, and assembling reports.
• Track all projects and budgets to meet deadlines.
• Schedule and organize meetings, events, conference calls, and appointments.
• Prepare items for meetings, such as creating and assembling documents for distribution, coordinating site/location reservations, food orders, attendance confirmations, and interacting with attendees to address questions or issues.
• Assist with research and other various related duties.
• Assure appropriate resources are available for staff.
• Serve as the main point of contact for the team.
• Undertake additional assignments as assigned.

Requirements & Tech Stack

• Microsoft Word
• Microsoft Teams
• Microsoft Excel
• Microsoft PowerPoint
• Adobe Acrobat
• Microsoft Outlook
• Computer use with various software packages for the majority of the day.
• Office equipment (copiers, binders, phone system, etc.).
• Audio-visual equipment.

Qualifications

• High school diploma or GED equivalent.
• Some college and/or Associate degree preferred.
• A minimum of 0-2 years of administrative experience.
• Commercial real estate experience is a plus.
• Flexible attitude.
• Solution-focused.
• Proven analytical and problem-solving abilities.
• A strong desire to tackle new projects to assist a high-performing team.
• Excellent interpersonal skills.
• Effective verbal and written communication skills.
• Resourceful approach to effectively managing workloads to meet deadlines.
• Ability to deliver high-quality work in a fast-paced environment.
• Strong attention to detail.
• Excellent proofreading and editing skills.
• Ability to maintain discretion regarding personnel and industry-related matters.
• A strong work ethic, sense of responsibility, reliability, and responsiveness.