Assistant Company Secretary

About the Role

Aula Energy is seeking an Assistant Company Secretary to join the Legal and Governance team on a part-time basis (0.6 FTE, 3 days per week). This role will support the company's governance framework, statutory compliance obligations, and Board operations.

Key Responsibilities

• Coordinating Board and Committee meetings, governance calendars, agendas, papers, resolutions, and action tracking.
• Preparing accurate and timely Board and Committee minutes.
• Managing ASIC lodgements and statutory compliance obligations, including annual statements, company changes, officer changes, and associated resolutions.
• Supporting company and trust incorporations, deregistrations, share transactions, and entity maintenance activities.
• Maintaining statutory registers, corporate records, governance documentation, and entity structure records.
• Supporting governance frameworks, policies, delegations of authority, and governance reporting activities.
• Assisting with Director onboarding, induction, and governance administration.
• Supporting governance activities associated with acquisitions, restructures, financing transactions, due diligence processes, and KYC requirements.
• Managing relationships with external advisers, regulators, auditors, and governance service providers.
• Identifying opportunities to improve governance systems, templates, processes, and documentation standards.
• Leveraging digital tools and emerging technologies to improve governance efficiency, document management, and reporting processes.

Qualifications

• Experience within a Company Secretariat, Corporate Governance, Legal, Risk, or Compliance function.
• Demonstrated experience supporting Boards and Board Committees, including meeting administration, agenda management, Board papers, resolutions, minutes, and action tracking.
• Experience maintaining statutory records, corporate registers, and governance documentation.
• Sound understanding of corporate structures, trust arrangements, and subsidiary governance frameworks.
• Strong knowledge of the Corporations Act 2001 (Cth), ASIC requirements, and Australian corporate governance principles.
• Experience managing ASIC lodgements, company incorporations, share transactions, and statutory compliance obligations.
• Exceptional written communication, minute-taking, and document management skills.
• Strong stakeholder management capability and the ability to work effectively with Directors, executives, shareholders, advisers, and service providers.
• Excellent organisational skills with the ability to manage multiple priorities and competing deadlines.
• Demonstrated ability to handle highly confidential and commercially sensitive information with discretion and professionalism.
• Advanced Microsoft Office skills, particularly Word, Excel, and PowerPoint.
• The ability to work independently while contributing to a collaborative and high-performing team.

The Following Experience Will Be Viewed Favourably

• Experience supporting multiple entities, trust structures, joint ventures, or complex corporate groups.
• Experience within renewable energy, infrastructure, energy, financial services, or other regulated industries.
• Exposure to mergers and acquisitions, financing transactions, due diligence activities, or corporate restructures.
• Familiarity with governance platforms such as Diligent Boards, Diligent Entities, or similar governance systems.
• Experience supporting Board effectiveness reviews, Director induction programs, or annual governance planning processes.
• Familiarity with the ASX Corporate Governance Principles and Recommendations.
• Governance Institute of Australia qualifications, Chartered Governance Professional designation, or progress towards obtaining these qualifications.