Administrative Associate

About SealBoss

Established in 1988, SealBoss Corp. develops and supplies specialized construction products and equipment for concrete repair, waterproofing, leak sealing, and geotechnical applications. We serve contractors, engineers, and distributors with professional-grade systems, technical expertise, and practical training. Our products and solutions are used in commercial construction, infrastructure maintenance, and residential applications in the United States and internationally.

Position Overview

We are seeking an organized, self-directed Administrative Associate to support day-to-day operations and coordinate customer and vendor activities. The role combines order processing, purchasing and shipping coordination, and customer service with the creation and maintenance of company and sales reports.

Key Responsibilities

• Prepare customer quotations and invoices and assist with related accounting and administrative tasks.
• Coordinate purchasing, including vendor inquiries, negotiating prices and terms, placing and tracking orders, and monitoring inventory needs.
• Coordinate shipping and receiving, including freight quotations, documentation, shipment scheduling, and freight claims.
• Assist customers with inquiries, order processing, and after-sales support. Respond to email inquiries promptly and professionally.
• Create social media posts and related public relations content; prepare, edit, proofread, and coordinate online and print marketing materials.
• Create and maintain company and sales reports and supporting spreadsheets; verify data accuracy and present information clearly.
• Maintain accurate, current information in company databases, digital records, and organized files.

Requirements & Tech Stack

• Strong organizational and written communication skills, attention to detail, and consistent follow-through.
• Ability to manage varied tasks, work independently with minimal supervision, and collaborate effectively with a small team.
• College degree from an accredited institution.
• Strong spreadsheet proficiency, particularly Microsoft Excel, including formulas, sorting, filtering, data organization, and report preparation.
• Strong general computer skills, including Microsoft Office, email, file management, and database systems, with the ability to learn new software quickly.

Preferred Qualifications

• Experience in purchasing, logistics, or customer service is valuable.
• Familiarity with design and publishing software, such as Adobe Photoshop, Illustrator, InDesign, or comparable applications, is a plus.
• Practical experience with AI tools such as ChatGPT, Claude, or Gemini, with sound judgment to verify outputs and protect confidential business information.