Junior Indirect Procurement Coordinator

Key Responsibilities

• Process and review routine requisitions and assist with the creation and maintenance of purchase orders.
• Verify that purchasing requests contain appropriate information, approvals, coding, and supporting documentation before processing.
• Provide day-to-day assistance to internal stakeholders regarding purchasing processes, documentation requirements, and transaction status.
• Maintain accurate procurement records, vendor information, and supporting documentation within ERP and financial systems.
• Assist with resolving routine purchase order, invoice, coding, and documentation discrepancies in partnership with Procurement, Finance, and Accounting.
• Support workload priorities and manage multiple requests and deadlines while maintaining accuracy and attention to detail.
• Assist with charitable contribution requests, documentation, tracking, and reporting as needed.
• Develop working knowledge of capital asset classifications, capitalization requirements, depreciation concepts, and related financial controls.
• Support procurement reporting, data maintenance, and other administrative activities as needed.
• Identify routine process issues and recommend opportunities to improve efficiency and the internal customer experience.
• Learn and apply company procurement policies, procedures, systems, and business requirements.
• Escalate complex, unusual, or higher-risk purchasing matters to appropriate Procurement or Finance team members.
• Perform other duties as needed.

Qualifications

• Associate or bachelor’s degree in Business, Supply Chain Management, Finance, Accounting, or a related field preferred. Relevant education or experience may be considered.
• Previous experience in procurement, purchasing, accounts payable, finance, administrative support, or a related business function preferred.
• Exposure to ERP or business systems such as Oracle, SAP, Workday, Deltek, or similar platforms is beneficial.
• Basic understanding of purchasing, accounts payable, or financial processes.
• Proficiency with Microsoft Office applications, particularly Excel.
• Strong organizational and problem-solving skills.
• Demonstrated attention to detail and commitment to accuracy.
• Ability to manage multiple tasks and changing priorities.
• Strong written and verbal communication skills with a customer-service mindset.
• Willingness and ability to learn new systems, processes, and procurement concepts.